Category: Systemize

Systemize Your Business with Low Code Tools

With all the businesses shifting to digital platforms, whether you need help in employee onboarding or automating payments.

It’s time to streamline and systemize your business with low-code tools. More paperwork and documents are being converted to digital versions for faster turnaround.

Apart from this, there are repetitive tasks that you can fully automate.

Systemize your business with low code tools
Systemize your business with low-code tools.

All you need is the right tools for the job.

However, not all businesses are the same. There’s no such thing as a one-size-fits-all software platform that applies to all of your systems.

Even those businesses in the same field have systems that are unique on their own.

Niche Down Into A Platform That Excels at the One Task

Good thing many low-code tools do specific functions to make business processes easier.

Systemize Your Business with Low Code Apps

Some businesses may have adapted business systemization, but the problem is they have no long-term goals. All systems will succeed when strategies are carefully planned, implemented, and documented. This way, they can point out which part of the system has flaws to improve.

Documentation is integral to the business process, especially for tracking many business functions. It serves as proof and validation. Software applications made the documentation process easier to execute. Documents going from table to table, asking for verifications and approval, can be tedious.

The good thing is that software applications have solutions to simplify these repetitive tasks.  The key is to set up a goal, develop a systemization strategy, and know which process can adapt low code tools working together to help the team do their task efficiently and faster.

Low-Code Ecosystem Simplified

So, what are the ways to systemize your business processes?

#1 – Gather Information Using Digital Forms And Surveys

Featured Platforms: Microsoft Forms, Airtable, Formstack Forms, Jotform, SurveyMonkey

Surveys and forms have always been a part of information workflow and basic systems to manage your business.

Using forms has been an effective tool for gathering information, from profiling clients to customer feedback and case studies.

If your business still uses paper to gather information, you probably waste time and effort. Even if you have a digital form, manually entering this data into another system is also inefficient.

You could be spending more time utilizing the skills of your employees in more meaningful tasks.

See, gathering information alone doesn’t stop at filling out forms.

Many processes to undergo, especially if they are for marketing purposes.

Screening, segregating, and interpreting your marketing efforts are included., that’s why there are so many reasons to utilize online forms and surveys:

Reasons to Utilize Online Forms and Surveys

Reasons to Utilize Online Forms and Surveys

1. Process Your Information Quicker

Automation is a gift to most processes. Online platforms record answers upon submission and can transport this information into the right external or output system so you don’t have to.

2. Analyze Data and Transform to Insights

Not only do these digital online forms record submissions, but they also interpret data as soon as the data is submitted. This type of automation makes data segregation and classification easy and provides insights immediately to help you make decisions faster.

3. Scale Your Reach and Include More Respondents

Scale up your research by putting away the paper forms and embedding these forms on your website or any other online platform. Putting them live online can reach more respondents and get you more submissions.

4. Follow Up Instantly With Your Customers

It’s a great way to collect feedback from verified purchases, and you can automatically send them a request to provide feedback. It saves time looking for and acting on the problems in your product or services; you can receive honest feedback instantly to work on.

5. Simple Updates and Versatile Formatting

Save time and printing efforts when you can change the data easily. These forms are customizable.

6. Cost-efficient vs. Manual Paperwork

Save your team’s effort on other tasks than looking for respondents, piling paper forms, and interpreting information.

7. Directly Target Your Audience Easily

Online survey forms are helpful for the marketing team as the system automatically separates your target audience from the potential to not interested audiences.

#2 – Integrate And Automate Your Platforms

Featured Platforms: Zapier, IFTTT, Power Automate, UiPath

Some software integrates all other applications into one system. Small to large businesses have different workflows. The traditional system enables them to collaborate, take much time to set up meetings and match availability, prepare details and documents, and talk about the progress in each other’s workflows. These time and floor space are equivalent to time and effort for more important tasks.

Collaborate tasks easily with software applications that understand each other. Microsoft Power Automate and Zapier are among the software applications that convert information released by one application so the other can read it.

Purposes of App Integration
Purposes of App Integration

What does integrating apps do?

  1. Run repetitive tasks remotely and with any device.
  2. Automate workflow.
  3. Automate scheduled flows.
  4. Synchronize files and information.
  5. Send information to another app.
  6. Collaborate with applications.
  7. Use conditions/ triggers to perform a command.

These integrations have a lot of versatility, mostly having a common goal of automating and simplifying workflows.

Zapier works with over 3000 apps, while Power Automate reports over 300 connectors by February 2020. Zapier utilizes zap technology, an if-then-do-that command that triggers a command in between software applications. Microsoft Power Automate uses RPA or Robotic Process Automation. UI, API, and UI Flow applications can work under one platform or storage.

Integrating apps can collaborate with your email app, subscription forms, and marketing software. These apps allow you to sort a market or audience group upon signing up and enlist them into a cloud while each group, when triggered, receives a welcome email.

Complete more tasks using these processes:

  • Document unopened emails
  • Find potential leads

The software observes these clicking behaviors because all are possible with integration apps. All these workflows, from sign-up to data analysis, take only seconds to a minute to complete.

Citizen developers are workers who create an application software for their business that has little to no web development or coding skills.

John – TBB

#3 – Create Low Code Apps Quickly

Featured Platforms: Adalo, Appsheet, Bubble.io

Some app-building platforms let you create a mobile app for your business app without requiring code. Adalo and Appsheet are some of them. Within this app-building software, you can integrate different applications into one app and make responsive app buttons.

Low code building apps need no coding skills.

One reason why you should consider low-code or no-code apps is that they require no coding skills. These platforms allow citizen developers to drag and drop website elements and make responsive mobile apps.

Manage your workflow in one platform.

These platforms are usually friendly, from content management to security to design. They allow businesses to incorporate their brand and work values into their designed app. Bring together your software in your designed app so the users or employees only have to go to one place.

Adapt quickly to new developments.

Since the pandemic began, many businesses have started working remotely. Their long-term strategies went into disarray. The need for an application to put workflows in one place is something that businesses were not prepared for. Good thing that low-code and no-code apps exist. Businesses were quick to jump into the digital platform to streamline their processes.

It’s relatively cheaper.

Hiring a developer to work on your business system platform is very costly. It takes months to develop application software suited for your business, so low-code apps are great options to organize workflow.

With drag-and-drop options and some creativity, you can make an app through a no-code app builder. You don’t need to read or work on complicated codes you do not understand.

Check out this quick guide to Bubble from our friends at Lowcode Agency.

Check out their comprehensive guide to Bubble.io and Bubble as an App Builder. Even their services in low-code app development and agency support will get you where you need to go.

#4 – Get Visual With Your Data

Featured Platforms: Microsoft Excel, Tableau, Power BI

Make business insights easier to gather, extract, blend into other applications, and analyze. Low code tools like Tableau and Power BI are great for compiling information in one visual board.

 In business, numerical data is crucial to monitoring forecasts and actual performance. Presenting visual data is a tedious task. From gathering data to documentation to data storage, later on, the information will become references to assess business performance and develop strategies.

Some low-code software doesn’t need formulations to create business insights to present. All you have to do is extract them from one software to another and let Tableau or Power BI process and publish them in your chosen form.  

What do low-code visualization apps do?

  1. Create customized visual graphics without insights formulation skills.
  2. Extract different files into the system and combine them into one visual file.
  3. Collaborate data with different applications.
  4. Cloud storage.
  5. View insights remotely.

These low-code applications have their system working together to process information.

For Tableau, it utilizes:

  • Tableau Server, Tableau Desktop, and Tableau Reader have two other tools: Tableau Online and Tableau Public.

Microsoft Power BI utilizes three tools:

  • Power Bi Service, Power Bi Desktop, and Power Bi Mobile Apps.

It also works together with Report Builder and Report Server.

Looking at these elements, you’ll see that each system performs specific functions:

  • The first tool for business insights builder is essentially for the employee who documents and processes information or creates and customizes visuals for reporting.
  • The second is for storing and publishing information.
  • The last for make the insights viewable remotely and in mobile apps.

If your busiYou needs this if constantly relies on research and quantifiable information, you’ll need this.

#5 – Systemize Your Business With Low Code Tools

Featured Platforms: Asana, Notion, System Hub

Project management tools let you manage more tasks in an organized manner. The trouble with a growing team is that you cannot always monitor the status of each team’s assignment or task. With System Hub and Asana, you can streamline the process of delegating to project completion. These platforms will serve as any user’s guide for their daily task.

Asana will manage project management, while System Hub will set up each user’s role. System Hub will be an archive of KPIs and SOPs.

The System Hub will also be a reference and guidelines hub for completing tasks. At the same time, Asana is the dashboard of projects with campaign details, delegated tasks, work timelines, forms, work submissions, and more.

Using both systems will put all delegated tasks on one platform. An administrator user will find the projects in progress in your Asana account, what each team player does, and the progress in your campaigns. As a user or a team player, your Asana dashboard will show your daily tasks and overdue tasks.    

Benefits of Project Management Tools
Benefits of Project Management Tools

What are the benefits of project management tools?

  1. Get everything on one platform.
  2. Set clear goals.
  3. Get aware of real-time progress.
  4. Work remotely.
  5. Encourage productivity.
  6. Users work at their own pace.
  7. Encourage collaboration.
  8. Fewer meetings and follow-ups.
  9. Set priorities.
  10. No coding skills are required.
  11. Multiple management opportunities.
  12. Integrations with other apps.

There are so many reasons to have project management tools for your team. But one thing is for sure; project management tools will keep your projects and campaigns on track.

#6 – Communicate And Socialize

Featured Platforms: Slack, Trello, Zoom

Now that most businesses operate remotely, communication tools do a lot in keeping each player in progress. There will always be times when working needs clarifications, recommendations, approvals, or inquiries. When time is of the essence, businesses should have a communication platform that allows immediate action, modifications, or revisions and gives more room for discussion.

Most communication tools today are racing to improve their platforms since most have video meeting features. Let’s take a look at the features that communication tools have.

Video Conferencing

Video conferencing helped a lot of organizations in coping up with the effects of the pandemic. Not everybody gets to their usual workspace. Many organizations have temporarily communicated with their team remotely. With video conferencing, even presentations are possible. Team players can address major concerns and come up with crucial decisions.

Schedule meetings and send reminders

Meetings online need to make every member available at a particular time. Good thing most of these communication tools enable one to set meeting schedules and send notifications and reminders.

File Sharing

The essence of meeting online is to make important files available to everyone. Good thing you don’t have to set up a cloud when having online meetings. Most communication tools can now send and receive common file types used for business documents.

Voting or online polls

Communication tools now have voting polls to ask for everyone’s opinion. Even if the team doesn’t have an active meeting, an administrator can leave a poll to ask for a vote, which is vital to making organizational decisions.

Screen sharing

One feature of video conferencing is one attendee can share a desktop screen. This feature is especially useful for presentations. When the discussion calls for visual representation, it only takes a few clicks to show one’s screen.

Separate groups, teams, or channels

Communication tools allow administrators to sort each user into groups or channels. This way, administrators can categorize them according to their departments. Some channels may include employees doing the same tasks; it allows more room for recommendations and improvements.

Confidentiality

Privacy is an integral measure for business strategies and information to remain only within the organization. Paying businesses get to enjoy this feature since exchanging business information must be kept private.

#7 – Collaborate Your Knowledge Onto A Platform Hub

Featured Platforms: Sharepoint, Google Workspace

Both of these tools utilize different apps to make file collaboration possible. G-suite and Sharepoint are platform hubs that store all files from their apps. All you need is a unique link as a home base for your business. You can organize and sort folders to store your files in this link.

For Workspace (formerly G-Suite), your G-mail becomes a one-stop hub for the different apps we are familiar with: Google Spaces, Drive, Meet, Forms, Sheet, Docs, and Calendar.

With most businesses switched to remote working, McKinsey reports about 80% of businesses are using collaboration tools to streamline processes.

Sharepoint is a web content hub that allows you to systemize your business with low code.

However, you can adapt it to work collaboration in a website link where you store resources, files, and documents. It works with Microsoft 365, Exchange, and Skype.

These tools utilize a cloud-based file-sharing concept where you can modify files. In this concept, users with access can modify, edit, and save changes on the document depending on the permissions granted.

Microsoft Sharepoint has a locking option when the file is already good as final.

In Google Workspace, you can lock a document by providing viewing access instead of editor access to a user. There are also options to comment on some parts of the document to highlight the parts that need revision or improvement.

And since these tools have revisions stored, it’s always possible to recover modified files to an earlier version. Both of them have tools for creating websites. You can even use your business domain on your Workspace or Sharepoint account. It allows every user to have an email address using your business domain for added branding and professionalism.

#8 – Create And Automate Workflows For Digital Signatures

Featured Platforms: Docusign, Formstack Sign, HelloSign

Remote working has even developed the way of affixing approvals. Even business transactions already adapt e-signatures to signify confirmation. Digital signatures, although virtually transmitted, have protections through digital PKI-based certificates by issuers (Certificate Authority).

The PKI utilizes public and private keys, which are powerful cryptography algorithms used for encrypting and decrypting messages to create a digital identity for each signature, making it impossible to tamper. If the receiver cannot decrypt a public key issued, it means the electronic signature was modified or tampered with.

Where to use digital signatures?

  • Sealing contracts and agreements
  • Issuing approvals
  • Closing sales agreements
  • Issuing financial documents and finalizing transactions
  • Shipping and receiving deliveries

What happens when you automate workflow with digital signatures?

Automating workflows means getting a helping hand for repetitive tasks. If your business has been manually signing documents, you’re wasting a lot of effort, time, and resources.

If your signature is crucial to closing deals, you must have a systematic way of signing documents.

With a cloud server, sign presented documents even when you’re out of the country.

Send the documents that require digital signatures to your document management software.

Capture the signature with your software. It will generate a unique digital ID or a hash value using the private key for encryption.

Send it to the document management server, so you can file and organize the document in the cloud or send it to the receiver for hash decryption.  A tampered signature will result in the non-recognition of sent documents and unsuccessful verification.

What tasks do you skip when using digital signatures?

  • Printing
  • Scanning
  • Faxing
  • Emailing

You can check out our fully comprehensive list of reviewed e-signature platforms here.

#9 – Perform Creative Tasks Superfast

Featured Platforms: Canva, Adobe, Storyblocks

Graphic design takes a lot of creativity. Normally, you’ll use designing apps for marketing and infographics. You can also use it to systemize your business low code tools like Canva and Adobe for your website’s or Facebook page’s social media posts.

It has an easy-to-use interface that allows you to save designs. From their gallery, you’ll find design templates that you can customize. You can also create designs from scratch or insert a few pre-made graphics in the elements tool. You can also use images in the platform or upload one from your computer to make a design. There are many possibilities with the shapes, fonts, and tools in their database. And you’ll most likely use it for free.

Canva is a design tool with real-time saving capabilities. It means that you won’t lose your work even if your computer shuts off unexpectedly.

Another great tool feature is allowing you to share your designs with your team. You can also provide access to members you choose as editors. There are also options for leaving a comment to make revisions when needed.

Although Canva seems promising, it can have a few limitations. Sometimes the designs have been used a lot of times. A used design needs more effort to make it unique. You cannot export and edit the raw file with advanced tools in other creative apps.

However, it’s still a good platform if you’re using it for your business social media accounts. Use it for making posters, stories, advertisements, or promotions.

If it doesn’t work for you, other graphic design software is available, like Adobe Photoshop, Illustrator, Gimp, Inkscape, Sketch, and more.

#10 – Support Business Ideas And Employee Creativity

Featured Platforms: Ideanote

Having a team is a gift in your business. Usually, only a few players can express their ideas during presentations. With Ideanote, all members at different levels can share their ideas in the organization.

The Ideanote is an innovative tool that lets you take note of concepts, ideas, or strategies. When a great idea comes in the middle of a busy day, you only need a note-taking app to jot it down quickly.  It even lets you send them anonymously.

It saves a lot of brainstorming effort; and even combines their ideas to make the perfect strategy. The application also lets you interact and crowdsource ideas.

Where to start when you have an idea or innovation in mind?

  1. Use the floating feature. The floating feature lets you take note of your idea when it suddenly pops out of your mind.
  2. Use images and audio to record your ideas.
  3. Set labels on your ideas. Mark them with colors to set your priorities.
  4. Save them on the cloud.
  5. Share them on the platform to let others know.

Interact with users and track activities in your idea.

Get your ideas published live on the platform. Let your colleagues react to them by posting comments. This way, you can have discussions while trying to improve it. As a user, you can also comment on someone else’s ideas.

Poll and voting features also let you know how your colleagues like your recommendation. There’s also an analytical report that you can check to monitor the status of your idea.

If your idea gets approval, you can also track the progress of the implementation on the app.

#11 – Take Notes Like A Professional

Featured Platforms: Obsidian, Notion

A note-taking app like Obsidian and Notion is one way to help team members organize their notes and to-do lists. It is also a great way to jot down details in a note. One great feature of these note-taking apps is they can jot down graphics and include backlinks. The backlinking feature for Obsidian allows connecting one note to another.

Organizing notes has been better with the note-taking app. You start with adding pages. Within each page, you can save the notes. Not only do Obsidian and Notion make great note-taking apps, but they can also be good project management tools. These apps utilize folders to keep similar notes under one folder. The Obsidian calls them vaults.

These two apps utilize markdown language. You don’t have to rely on editors to format your text.  The only downside is your teammates should know how to use markdown language. Visually, Notion looks like building blocks of notes, while Obsidian looks like a web or a network of notes related to each other.

Although note-taking apps are not collaboration tools, these are great individual tools for organizing notes. You can teach your team players to be the master of their tasks. There are many note-taking apps like One Note, Click Up, Google Keep, and Evernote.

So what can you do with other note-taking apps?

  • Make handwritten notes.
  • Scan documents
  • Organize your notes.
  • Attach resources and connecting links.
  • Lock notes with a password.
  • Share notes.
  • Make a checklist.
  • Set priorities

The Bottomline – TBB Summary

There are so many possibilities with digital platforms to streamline business processes. Although you cannot adopt all these apps in your current workflow, some are better at working together. Automation lets you save time and effort to become more productive.  All you have to do is set your business goals, establish a system, know your team, and engage them in your business perspective.

Automation is the future. As more businesses switch to online and digital platforms, productivity tools will not disappear. They will constantly improve and adapt to your business needs. They will continue to find solutions. All you need is to find the right tools for your business.

Low-code apps are the best turn-to, as they are usually user-friendly and require little to no coding skills. Through automation, businesses can simplify repetitive workflow.

Employers love their jobs as most low-code apps are easy to operate. Mundane and repetitive tasks keep them stuck to a boring routine, not maximizing their full potential. Automation encourages collaboration and gives more room for discussion and brighter ideas.

Low-code apps allow organized data gathering, processing, and storage. You can even bring complex projects and campaigns within your control, as you can view them within one platform.

With all the possibilities, you can bring automation to your organization. Let them enjoy working to bring out their best. All you have to do is set up a long-term goal, set up a system, delegate according to skills and strengths, and find the productivity tools that work for your system and, most probably, the ones that work together. After brainstorming and implementing your campaign, you only have to sit and let the low-code apps work for you.

SystemHUB: A Better Way To Systemise Your Business

Are you looking to level up the way you systemize your business?

Storing your business systems is not simple. You need to have a certain amount of technical knowledge to execute the job. Hiring experts can be an option. 

But, it might be challenging for the financial aspect if you have a small to mid-sized business.

As a company, you would want to save money and time as much as possible. This situation is where SystemHUB comes in, allowing you to store your systems all in one place. It also enables you to build SOPs, store systems, and create policies correctly.

If you are a manager who aspires to do things the easier way, this platform might be perfect for your business.

You do not need to have the advanced technical knowledge to use SystemHUB. As long as you and your employees know how to use file storage systems, there will not be a problem at all. 

Why? That is because the platform is similar to the typical file storage system.

What is SystemHUB and how does it help with business systems?

SystemHUB is a cloud-based platform specialized in optimizing business processes and procedures. Its simple interface enables you to manage your team efficiently and effectively. It saves you time as you get to control all tasks in one place. Thus, you get to focus on tasks that indeed matter for your business.

So, how does it work? SystemHUB allows you to create workflows and systems that are fit for your company. You can streamline tasks by automating the process, making things easier. Also, you can put the company’s policies and training to enhance your employees’ skills at work.

You can compare the SystemHUB to file storage services such as Google Drive or DropBox. SystemHUB lets you create folders that you can identify as team groups. You can also put each team member of your business in a particular folder. That way, you can divide your employee’s tasks accordingly.

Let’s take the example of a small-sized business with ten employees. You have different teams working for finance, delivery, and such inside your company. 

With the folders, you can create several of them and assign each employee to a group. SystemHUB also offers a template library for you to use.

Apart from being able to systemise your business, SystemHUB is also serious when it comes to your business privacy and security. They ensure to protect all your data with SSL-level protection throughout the system. 

Thus, you do not need to worry about any problems you might encounter when using the platform. 

How does SystemHUB Differ from other software that also offer to help with business systems?

As most of us know, platforms that can systemize your business allow you to take your business to the next level. Why? It lets you store your systems on a centralized platform and automate your business workflow. An example would be an approval system for all content that your employees will post.

What makes the SystemHUB platform different, however, is its simple interface and integration. You do not need to know any complex coding to store systems and automate the workflow process. But, it would still be beneficial for tech-savvy workers. That is because they can customize it freely according to their business needs.

SystemHUB offers a quick solution to optimizing business procedures through a template library. With this template library, you can deploy your business SOPs, policies, and processes. Thus, it enables you to get much work done as soon as possible. 

Currently, they have over 40 templates for businesses to use. Each of them has a specific purpose, so there is a high chance that you will find a template that suits your team. If you use a template, it makes the work efficient and boosts your sales, leads, and referrals.

There is also an option to customize if you have not found a fitting template for your business. 

You can add new folders to the platform and create posts to discuss projects and events. The purpose of these folders is to separate your employees into various teams.

By assigning your employees to a team, it can boost the productivity level of your business. 

How? The employees would know where exactly they should go when doing a specific project. Employees also can write and post comments. Thus, making project collaboration easier and efficient.

Not only that, but SystemHUB also allows you to custom share. It means that you can control what your employees can see, edit, post, or delete within the system. 

Thus, you do not have to worry about employees accessing unauthorized content. But, you have to contact SystemHUB support first before you can make any changes to your system.

These features are what make the SystemHUB different across various platforms for systemizing. With these possibilities, you can save time doing things the manual way. You can also reduce errors, resulting in an increase in profits for your business. 

What’s more, you can collaborate with workers outside your company. This aspect is beneficial when you need to work with people who are not on your team. Or, who knows? You might get an opportunity to collaborate with other teams for a project or event. Indeed, this platform is an all-for-one system that is perfect for businesses.

Remember, having an efficient workplace is equal to a higher chance of boosting sales. Why? That is because you get to focus on things that matter the most. This aspect is what is excellent about platforms for systemizing. You get to do everything in a centralized and all-in-one-place system. Don’t you think so as well?

Who Is the Target Market for SystemHUB?

SystemHUB is perfect for small to mid-sized businesses. It’s ability to systemize your business eliminates the hassle of managing all your workflows, SOPs, and processes. 

How? You can control all your systems in one place on a centralized platform. 

Thus, you do not need to overwork again if your team only consists of a small number of employees.

Integrations of SystemHUB with Existing Platforms

SystemHUB solves the how-to processes in your business. 

It provides you with a solution on how to optimize business procedures and store SOPs so you can better systemize your business. 

Also, it includes step-by-step ways on how to complete specific tasks in your business.

But, there is also a need for a project management tool to run your business efficiently. 

A project management tool lets you select a specific employee to do a particular task. 

In other words, you can assign someone to do that task and decide when they should submit the work.

After all, SystemHUB is a centralized platform where you can manage all tasks in one place. Thus, SystemHUB allows its users to integrate project management tools into their platform. Some project management tools that you can incorporate in SystemHUB are:

  • Asana – Asana is a well-known project management tool for various types of businesses. It lets you assign tasks in a list view, allowing them to immediately see what they have to do. Other features of Asana include boards and a timeline that will enable users to work more easily.
  • Basecamp – Basecamp is a user-friendly platform that allows users to assign and organize tasks. Some of their features include a calendar, a message board, and the ability to share files. Basecamp also took a step further by having a group chat feature. Communication is essential for a business, and a group chat would solve that aspect.
  • Podio – Podio allows you to create low-code solutions for your business that help you save time. It is also a web-based platform where you can keep everyone on the same page with Podio tasks. That way, you can assign specific employees to do the job and integrate this system into SystemHUB

nTask: An Efficient Project and Task Manager

Why is using a digital task manager advantageous in this day and age?

As we move away from the physical complications of yesterday’s world and move into the digital ease of the new age, we adopt and replace some aspects of our lives in hopes of making ourselves more efficient.  

Just as we have moved from paperback books to e-books, so too have we moved away from paper-based tasks to digital tasks.

No more registers and large piles of papers to document progress reports on. Everything has moved online, on a more sustainable and easy-to-use platform.  

To further this digital movement, one platform that has emerged is nTask; it allows you to keep track of your tasks online efficiently and productively, saving you both time and energy. 

What Is Good Time Management?

Time management is the application of techniques to use your time efficiently and productively. It involves planning and dividing your allotted time between tasks. The goal is to accomplish your tasks without feeling overwhelmed or stressed so you can be more present at work and carve out time with your friends and family.

Learn more about 11 Time Management Techniques to Help Improve Your Remote Work.

What is nTask?    

nTask is a cloud-based task management platform that caters to individuals and businesses alike.

It provides users with tools that enable collaboration with team members, task management, meeting scheduling, and more.  

With nTask, users can assign tasks, generate progress reports, set recurring tasks, share files, attach files to tasks, and create checklists.

This platform also enables users to plan and monitor budgets for different projects, allot resources, define risks and issues, and monitor team members’ time spent on various tasks.  

Additionally, nTask supports integration with Google Calendar and Outlook, which provides meeting management and calendar management features and makes overall task management a smoothly running process.

Mobile applications for Android and iOS devices are also offered that enable remote access. 

How does nTask work as a digital task manager? 

Here’s a detailed step-by-step guide on how nTask works.

Amazingly, nTask allows you to sign up for free, which is to the users’ benefit as you can take some days to explore the application without paying for it.

https://www.youtube.com/watch?v=3q-OHNg10aA

When you click on the sign-up button and add your email address, you will be asked to make a team name and invite team members, the latter is optional.

Once you are done, you will see your workstation or dashboard appear. This is where you will create your workspace.  

The workspace is very easy to navigate, you just have to click on the button at the center of the page that says, “Add workspace” and create your first task.

After clicking the button, you will be asked to name your workspace and create a distinct URL for your project. As soon as the project is done, you will be led to the next step.  

Now you can click on your project from the dashboard and enter its domain. Here you will be asked to create tasks for this project. On a bar, you will see the words “Add new task,” and you can click on them to create your tasks.

Serving its role as a digital task manager, nTask allows you to set a date for a task, prioritize it, or even give an anticipated date for completion. You can then check the status of its completion.

Next, you have the option of creating a meeting for the project.

Here, you can conduct productive meetings, set dates, and times for collaborations, and take notes from the meeting. Just like adding tasks, you can add as many meetings as you like, and you can check their dates and progress. 

Wait there’s more…

The third feature that nTask offers you is the Timesheet. With this option, you can easily track time online and avoid any bottlenecks.

Charts are very easy to make and can be drafted remotely. No physical or manual timesheets are necessary, you can simply add your tasks and meetings and connect their times and dates to the Timesheet to save all the progress information right there and then.  

You can also create issues. This feature allows you to track, assign, prioritize, and fix bugs and issues faster.

When it comes to the format, this page is similar to the task page and is super easy to navigate. You have the option of assessing and prioritizing issues and their fixes.  

Lastly, you have the risk option. This is where you can assess your risk matrix and identify the probability of a risk and its impact.

This platform allows you to mitigate such risks and helps you be the least impacted team using strategy and probable solutions.      

task manager

Pros and Cons of nTask  

ProsCons
Easy-to-navigate digital task manager and is also a great tool for project management, allowing you to have smooth communication with your team for collaborations Customer service needs improvement
Free 14-day trial period so you can spend your money wisely.Additional customization and integration options are needed. 
Best application for document sharing and remote collaborations
Besides managing tasks and files, nTask also allows you to manage financial resources if you need to execute a specific task
Comes with visualization functions in Gantt Charts and excellent integrations with Google calendar and Outlook
Administers and manages tasks from the service in the integrated cloud, making the information stored much more secure and easily available
Can create checklists while dealing with tasks, set the status of your task, and verify the progress using an automatic progress meter
Comes with a native meeting management tool and native modules for bug/issue tracking
Pros and Cons of nTask

Pricing 

nTask offers its users four different pricing plans with distinct features for each one. Each plan offers a 14-day free trial without giving in your credit card information.

You can make an informed decision about your purchase. Each plan is billed monthly, and yearly, the overcost comes down when choosing the latter.  

The details for all the plans are as listed below: 

1. Basic Plan  
  • Billed at $0 per month and per year
  • Allows you 100 Mbs of storage space 
  • Can have up to 5 members per team 
  • Unlimited workspaces
  • Unlimited tasks 
  • Meetings 
  • Timesheets 
  • Issues tracking 
2. Premium Plan  
  • Billed at $3.99 per month and $2.99 per month for an annual subscription 
  • $1 per user per month for up to 3 users
  • All the Basic plan features 
  • 5 GB of storage space 
  • Projects 
  • Gantt
  • Kanban 
  • Bulk action 
  • Custom filters 
3. Business Plan  
  • Billed at $11.99 per month and $7.99 per month for an annual subscription 
  • All the premium plan features 
  • 10 GB of storage space 
  • Save custom filters
  • Risk management 
  • Custom roles and permissions 
  • Advanced reporting and integration 
4. Enterprise Plan 
  • Get a quote for billing 
  • All business plan features 
  • Custom onboarding 
  • Dedicated account manager 
  • Dedicated cloud 
task manager

Final Thoughts  

nTask is an incredible resource for individuals and businesses alike. One of its best features is that it is completely online and, thus, sustainable.

As a project and task manager, it is bound to help you with your time management and risk assessment, leaving you with ample amounts of free time to focus on other things.  

This platform is essentially a productivity guide that increases your levels of efficiency and helps you organize yourself and your project.

Trusted by companies like Google and Apple, it is the best tool in the market, and you absolutely have to try it. It has changed many lives simply by making people’s work more organized and tasks more achievable.  

Clearly, nTask is a winner in the task manager industry and has won many hearts merely by its easy-to-use technology. So, what are you waiting for?

Go and sign up for free and check the application out, you won’t regret it.   

What is Slack?

Slack is a business communication tool that provides a platform for remote teams to share information such as files and documents with the team members.  A perfect tool for team collaboration!

Check out our article here – Slack: An Excellent Communication Tool For Remote Teams

What is Zapier?

Zapier is a task automation platform, meaning that it allows users to integrate the different web applications they use. The team is based in California but has a global reach as well as employees based in the United States and 23 other countries.

It has over 2000 applications for you to choose from and works with all your favorite websites, including Facebook, Gmail, and YouTube, to allow for a hassle-free user experience.  

Check out our article here – Zapier Say Goodbye To Repetitive Tasks

References :

https://www.ntaskmanager.com/pricing/

https://www.softwareadvice.com/project-management/ntask-profile/

https://taskreports.com/ntask-review/

https://www.ntaskmanager.com/

https://www.capterra.com/p/172292/nTask/#:~:text=Pros%3A%20The%20best%20to%20manage,and%20formatting%20options%20are%20missing.

Nifty Your Next Collaboration Software Tool for Business

There is no doubt that this is the age of technology and collaboration software. Almost every single project taken up has various platforms for individuals to work on it together, or for people to keep a check on the progress themselves.  

All of these are exceptionally useful for businesses as there are multitudes of teams working on multiple projects, and there is a need for project management platforms to help make collaboration convenient, comfortable, and possible all at the same time.

This is where technology comes into the picture: There are several options for businesses to consider to assist with collaborative work. All you need is the internet – you don’t need to look any further!  

What Is Nifty? 

One of the most renowned platforms for work collaboration is Nifty. It is a project management software that allows individuals to collaborate through the automation of progress reporting, alignment of project teams, and acceleration of project cycles.  

It is a remote collaboration hub through which you can manage all of your teams, files, goals, and projects all in one place. It is meant to make the lives of teams easier by managing your workflow and providing you everything your team requires to get a job well done.  

What is Collaboration Software For? 

Nifty is ideal for businesses working on various projects as there is plenty that needs to be taken care of with a significant number of people on board. Businesses can keep track of everything they are working on through the use of this project management software.  

Besides businesses, if you are working on a project yourself, Nifty is perfect for you. It is an excellent platform for client project management. It allows you to keep together client projects, deliveries, and communications all on one platform. Thus, you will always be in touch with your client and check on your progress while working. 

Moreover, Nifty is a fantastic platform for digital agencies and legal case management too. Digital agencies can make good use of the comprehensive management software, while those working on legal case management can utilize the options to organize cases and to automate progress reporting for their firm and clients. 

Lastly, marketing teams can benefit as they can automate their processes to concentrate on important work, and product management can also become easier as a collaboration with Nifty can reduce product development cycles.  

What Does Nifty Do? 

Nifty has various features to offer project teams. There are options such as file sharing, collaboration support, and time tracking, allowing project teams to have significant control over their projects. Here are a few benefits the tool has in store: 

  • Workflow collaboration software hub: This can be used to speed up project cycles, automate progress reporting, and align teams as well. The workflow collaboration hub manages to keep all project team members continuously connected, and also has options for you to set your own project goals while you create a timeline for the deadlines you have. 
  • Share ideas: Nifty has a fantastic file-sharing feature that allows everyone on teams to pitch in with whatever suggestions they have in mind. All documents linked to your project are stored in an accessible and secure place and can be accessed and shared from Google Drive, Dropbox, or computers, allowing them to be accessible whenever necessary.  
  • Collaborate with documents: Through Nifty, you can create collaborative documents with your team members stored safely. You can use Nifty Doc, Google Doc, or spreadsheets for this purpose. There are also features for you to leave notes or feedback on documents for other people to go through. Documents can also be used to invite team members to the discussion by launching a document from Project Discussions.  
  • View project milestones: As you can view milestones, you can always check how far your project is moving ahead. It provides you with the option to look at your project’s sprints, phases, and initiatives. There is also a Swimlane view that clarifies project objectives for your agile teams as it combines milestones and task lists for you.  

 These are some of the central features of Nifty.

Other features are listed as follows: 

  • Conversational Files 
  • Milestone Dependencies 
  • Collaboration Software
  • Direct Messaging 
  • Custom Fields 
  • Time Tracking 
  • Timeline View 
  • Custom Labels 
  • Task View 
  • Real-Time Collaboration 
  • Message Threads 
  • Quick Collaboration 

How Much Does Nifty Cost? 

Nifty has four different pricing plans for you to choose from. 

  1. Starter 

This is ideal for small teams and individuals working by themselves. This package is available at the cost of $39 per month. It allows 10 active projects, 10 team members, unlimited guests and clients, and 100 GB storage space. 

  1. Pro 

The Pro Package is suggested to small and medium-sized teams. It can be purchased at the cost of $79 per month and allows for 500 GB storage space, unlimited guests and clients, unlimited active projects, and 25 team members.  

  1. Business 

This is the go-to package for medium to large teams as it has many powerful features in store. It is available at the cost of $124 per month and allows for 1 Terabyte storage space, unlimited guests and clients, unlimited active projects, and a total of 50 team members.  

  1. Enterprise 

This is the perfect option if you wish to customize the features available to you. You are provided a custom quote depending on the storage space you request, while the number of team members, guests and clients, and active projects available to you are unlimited.  

One of the aspects that make Nifty a great option to consider is that there is an option for you, whatever your budget and team size might be. All you need to do is take a look at your requirements and make your way to Nifty – you will find something for you there.  

What Are People Saying? 

Nifty is a very popular collaborative tool all across the world. It is best known for the ease of use it has to offer in managing projects and is seen as an attractive alternative to other collaboration teams out there.  

Workplaces have commended Nifty for providing a very clear and effective platform to communicate with team members, and the platform is also appreciated for allowing for tasks to be assigned and tracked easily.  

On the other hand, a few teams have pointed out that their pricing model is unsatisfactory. It is based on the size of a team. However, the size of a team does not necessarily determine the extent of the work that needs to be done. Hence, a bit more flexibility would make the platform more appealing. 

Nifty Good as Collaboration Software? 

Considering all the features Nifty has to offer, there is plenty in store for teams to get their work done effectively. It is a very useful platform as it allows for communication and collaboration to occur with plenty of ease and convenience.  

It has more to offer than most collaborative tools out there, ensuring that it stands out as a project management platform to use.  

Final Thoughts 

Nifty is a fantastic platform that allows for work to be easily assigned and completed. It is the ideal project management software, as it has everything a team looks for while trying to work together effectively and productively. It brings your entire team onto the same page – a feat that makes the tool worth considering. 

Asana: Stay organized and connected!

Best Project Management Tool for Remote Work

Remote work is now the norm and with an ever-increasing digitization of the project management functions, workers are expected to keep their managers up to date with the status of each project in real time.

Check out Asana here.

Asana is a well-known project management tool. The founders, Dustin Moskovitz and Justin Rosenstein, were early at Facebook, until they left in 2008 to work on Asana.

Four years later, they were able to launch this service to the world, after landing millions in seed investment. Mark Zuckerberg, also eventually invested in Asana.

A wide range of companies, such as Uber and eBay, use Asana to manage group projects, and also to manage individual employees.

This app removes sole dependency on emails when it comes to communication in leading a group on a project.

Asana is an impressively simple project management tool, with multiple features that make it a good choice for many companies and individuals to use.

What is Asana?

Asana is a web application intended to help groups create, track, and manage their work.

The software helps the group lead a project from inception to completion with these simple criteria:

  1. Break each part of the project into smaller tasks.
  2. Appoint these tasks to individuals.
  3. Allot a deadline corresponding to each task.

Asana allows the group lead and team members to place comment, change status and upload documents as well, making communication easy and convenient!

Asana conveniently links with Cloud App – Check it out here

Features

This cloud-based software has features geared specifically towards making task management easier.

Essentially, Asana is a virtual workspace that updates team members on their tasks and allows them to complete their tasks quickly and efficiently.

Mobile

Besides the web app, Asana offers a mobile app for iOS and Android. Most highlights are accessible on the mobile, but they may contrast between the platforms.

Work, project, and task management

Asana allows you to break work into manageable pieces for both yourself and your group. You can also record your work as an agreement to keep track, or use Kanban sheets for your projects, meetings and drives.

On Asana, assignments are given a clear owner, so everybody knows who’s doing what.

Communication

Communication is easy on Asana.

The team lead can explain the task in detail via the chat. The option of comments allows easy communication between the lead and other employees; it’s also another way to explain more about the tasks assigned.

This way everyone understands their tasks and also stays updated. It is important that you leave comments on the relevant pictures or PDFs to simplify tracking.

Asana is available in English, French, German, Spanish, Portuguese, and Japanese.

Views

Plan your day with an organized daily agenda. You can get notifications for the projects, discussions, and undertakings you’re following and channel them accordingly.

Asana has a color-blind friendly mode as well so all employees can use the app with ease. View files, calendars, advance search reports, portfolios and much more in Asana.

Not only is the app color-blind friendly but also user friendly; anyone can use it.

Team management

With Asana, team management can’t get any better.

You can make groups, arrange your activities, and assign them to team members. You can also get your colleagues familiar with a common schedule and discussions and control group security settings.

Asana makes it easy to do work according to deadlines and gives you notifications when there is a task update. It ensures data security, allowing you to trade or exchange information whenever you want.


Pros and Cons

As is the case with each application, Asana has its own set of pros and cons. Below, we’ve listed these pros and cons in detail so you can see if Asana is a good fit for you!

PROSCONS
The free plan offers the most essential features. Users on a restricted budget can opt for this version of Asana.Asana’s interface is slightly complex, which can be confusing for new users.
It allows you to change your tasks as per your changing requirements. The numerous features Asana has to offer make the app complicated and can make it difficult to find the exact feature you’re looking for.
It allows users to invite new members in order to team up on a project. All team members can view all the assignments, files, and individual comments. Tasks can only be assigned to one individual only
All business task details on this project management software are confidential. Asana underpins this through its stockpiling safety efforts. You can use Asana with no worries of any information being leaked.Asana supports JSON and CSV formats, but not PDF and Excel, which are the ones used most commonly.
It helps organizations and associations center around being profitable. Even the least complex task inside a project is marked with a name, so it’s easy to find and manage. Asana does not track the amount of time spent by individuals on their tasks which makes classifying the work hours of members into billable and non-billable hours crucial.
It permits clients to include records from Dropbox or Google.

Asana Pricing Plans

For groups of up to 15 users, Asana is accessible for free. With the free plans you’ll get:

  • Unlimited tasks, projects, and conversations
  • Basic dashboards

Premium plan pricing starts at a cost of $14.99 per user/month charged annually but this fee can be decreased for large groups. With the premium plan, you will get these additional features:

  • Private teams
  • Exclusive projects
  • Unlimited guests


Final Thoughts

Asana is an excellent project management software that helps you to plan and structure your work. It lets you set deadlines, share details, and delegate assignments.

To remain on track, Asana also allows you to track your progress. By breaking bigger projects down into smaller tasks,  you can know the progress of the whole group.

If you made it this far and you would like to know how to create your won cool featured images, check out this detailed post on Canva, the best creative platform.

What is nTask?

nTask is a cloud-based task management platform that caters to individuals and businesses alike. It provides users with tools that enable collaboration with team members, task management, meeting scheduling, and more.  

Check out our article here – Slack: An Efficient Project and Task Manager

Stratsys Meetings- Your Project Management Software

What is Stratsys?

In essence, Stratsys, or Stratsys Meetings, is a web-based platform launched in 2000 with headquarters in Sweden. It is one of the longest standing project management software platforms and it allows users to plan for and host online meetings as well as assign their teammate’s relevant tasks.

The application has been around for over two decades and runs on both iOS and Android and can also be accessed using a computer web browser.

Thanks to Stratsys, users can now concentrate all their strategic planning efforts onto one platform. Previously working individuals would have to continuously monitor physical memo boards and repeatedly refresh their email inbox to check for any scheduled meetings.

Now, though, they can easily find all meeting-related data present on a single platform – Stratsys!

How Does Stratsys Meetings Work?

Stratsys offers a remarkably simple and straightforward user experience.

Users can send an agenda to their team members, who must also have a Stratsys account, containing meeting details and any relevant attachments. 

stratsys meetings platform
stratsys meetings platform

If the meetings are recurring and revolve around the same project, users can reuse the previous agenda and forward it without creating a new one or uploading the same attachments again.

Users can also enable collaborations and allow other team members to edit existing agendas. This not only boosts team engagement but also keeps everyone up to date on the latest information. Furthermore, users can take notes directly on the agenda and edit them as they deem fit.

Why Choose Stratsys for Project Management
Why Choose Stratsys for Project Management

What’s more is that users can add “action items” to their agenda. Action items help point the team in the right direction, boost focus, and encourage dedication towards achieving a unified goal. Each time an action item is completed, the entire team receives a notification.

The Project Management Software Tool

Stratsys helps keep everyone in line with the current project’s demands and allows team members to immerse themselves within a single, unified workflow. Users are free to call a meeting at any time they like. You can even schedule future meetings and have Stratsys automatically send out notifications to your peers.

Important projects often fail due to a lack of communication between team members. However, thanks to Stratsys, all collaborators can stay up to date with the progress that has been made, launch online meetings, and create a list of goals or action items that need to be completed by a fixed deadline.

Who Can Benefit from Stratsys?

Stratsys aims to serve SME’s, which have one thing in common: reoccurring meetings. This includes everything from high schools and police departments to mid-range corporate organizations and small start-ups.

Stratsys can be used by teachers who wish to hold live online classes. The handy action items tool allows teachers to effectively create a to-do list for their students and keep track of their progress by asking students to strike off an action item from the list each time they complete a task.

The platform also works well in office settings, particularly for start-ups or work-from-home communities. Team leaders or project managers may schedule meetings, assign tasks with due dates, and keep track of their team member’s progress.

 Stratsys can help in other settings, too. It is a versatile platform that can be adapted for use by anyone who needs a professional online work station to help keep both their data and teammates organized.

Pros and Cons

Stratsys is not perfect but is great software for project management. Below is a list of the platform’s most prominent pros, followed by a list of its cons:

Pros of Stratsys Meetings:

  • Stratsys allows users to follow up with their actions with the help of the action items menu. So, whenever a team member has completed an assigned task, they can cross it off the action items list. The rest of the team will be automatically notified regarding completed actions by Stratsys itself, allowing everyone to stay within the loop.
  • Team leaders can use Stratsys to assign due dates to their team members. These due dates can easily be viewed, and progress checked upon to make sure everyone is working at the correct pace. 
  • The user interface is fairly straightforward and easy to grasp. There is no significant learning curve associated with using this platform, making it ideal for people of all ages.
  • The phone apps make it easier for collaborators to stay up to date with notifications and meetings.
  • Email reminders are sent out each time a meeting is scheduled. This helps keep even the less organized teammates focused and on track.
  • Stratsys has excellent and responsive customer service. Their team is available for live support during business hours and is always eager to help.

Cons for the Platform:

  • Unfinished actions from one meeting are not pushed forward into the next meeting’s agenda. This can be problematic at times and means that users will have to recreate a list of the previously unfinished actions for the upcoming meeting.
  • This platform does not allow users to view notes from previous meetings alongside notes from the current meeting. You may only view one at a time, or open them in separate windows, which is time-consuming and a hassle.
  • The user experience and screen set-up are compromised on smaller screens. 

Stratsys Pricing

Stratsys has a single payment plan option that is fairly straightforward. It costs $6.00 to use per person per month and is billed annually. This amounts to $72 per user per year.

While there is no free version available, potential clients are welcome to sign up for the free trial which lasts 30 days, after which you will have to pay to play. This is ample time for you to try out all that the platform has to offer and decide whether you wish to continue using it.

Final Thoughts: Is Stratsys a Good Project Management Software Platform?

Stratsys costs just $6.00 a month per user. It is extremely affordable and comes with a decent set of tools that match the price. 

The platform is particularly helpful for those who do not work from a communal office. Such people can use Stratsys as their online workplace and virtually meet with their peers to collaborate on and discuss important projects.

The user interface is brilliant. It is incredibly easy to understand and streamlined in a way that encourages users to gear towards success instead of wasting time trying to figure out how the platform functions. 

However, as mentioned previously, Stratsys is not without flaws. Still, for $6.00 a month, this platform comes at a steal price. If you’re someone who works with a team that hosts plenty of meetings, especially within the same day, Stratsys could be perfect for you and your co-workers.

All in all, Stratsys is a handy platform with plenty of tools. It is also affordable and can help link teammates through the internet and help them achieve their goals together.

References:

https://www.stratsys.com/about-stratsys
https://www.getapp.com/collaboration-software/a/stratsys-meetings/
https://www.capterra.com/p/173335/RunYourMeeting/
https://sourceforge.net/software/product/Stratsys-Meetings/
https://www.stratsys.com/

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