How important are human resources management systems (HRMS) to organizations?
It is fitting to begin this article with a question. After all, according to the story of how people began, the company kick-started its journey guided by the following questions:
- Why is software so cumbersome?
- Why is it expensive, complex, and takes 18 months to onboard?
- How can anyone access my software from anywhere?
- Why is technology so complex rather than easy to use?
- Why can’t customers only use what they need?
These are the problems that have driven the company and have brought about the HRMS product, people.
Going back to the original question, what is the importance of HRMS?
Human resources management is very crucial to an organization; it aids in ensuring that a company is effective as an organization and that various HR functions and activities are consistent and promote efficiency, transparency, and employee growth and engagement.
With human resource management systems, companies can be properly equipped to hire, train, and engage employees while ensuring that the organization always has a healthy, rewarding, and tolerant work culture and environment.
This often overlooked but daunting task has necessitated organizations to employ automated, reliable, and efficient software that could cover all HR functions and cater to all the needs of the employees and the organization. Undoubtedly, the benefits of using HRMS software have been amplified exponentially in parallel to technological advancements, workplace innovation, and ever-growing business needs. This review will focus on people, a top-rated HRMS software offering a one-stop solution for HR functions.
What are people?
peopleHum is a completely functional solution for employee engagement and employee management. This platform focuses on the employee: from hiring, employee onboarding, and management to engaging and nurturing a company’s workforce. It is a user-friendly and comprehensive human capital management platform that manages and elevates almost all the aspects of an employee’s journey and is a perfect aid in streamlining all HR needs.
To say that what peopleHum has to offer is extensive and all-encompassing is an understatement. All the functions that would cover HR responsibilities and the relationship between HR partners and employees have been incorporated into a well-designed platform to automate processes, breaking down silos, especially those that cause friction between HR and employees and management with employees promoting efficiency while ensuring that employees are well taken care of.
peopleHum is rich in features and functions boosted by AI and machine-learning capabilities. The platform is easy to use with an intuitive interface. This is remarkable for a tool covering all HR and employee management operations facets. This powerful platform proffers features covering core HRIS timesheets and attendance and appraisal, among other HR functions.
peopleHum has the following capabilities:
- Cloud-based Hiring and Recruitment Function
peopleHum can take care of applicant tracking, recruitment process, and employee onboarding, providing the means to hire the ideal talents for a company using a collaborative talent acquisition method, enabling all concerned teams to become involved, and ensuring that newly hired employees will have a pleasant onboarding experience. This end-to-end procedure will empower the company’s HR partners to curate the organization’s talent pool expertly.
AI, analytics, efficiency metrics back up the hiring and onboarding process, and a scoring system to aid an organization in assessing the efficacy of the selection, hiring, and onboarding process.
These functions are also available on people’s mobile platforms. Ith features like viewing ongoing hiring activities, resume reviews, and provision to discuss and provide feedback on applicants, hiring can be done on the go.
- Comprehensive and Employee-Focused Personnel Management
This serves as peopleHum’s core HRIS solution, providing an extensive repository of employee information and employee requirements and a document management system.
PeopleHum’s core HRIS functions include shift management, time-off application, approval, tracking, attendance, and clock-in management. Does the platform also allow everyone to view the company’s org chart promoting transparency and ease of determining team leaders, responsibilities, and chain of authority?
Most employee services come with self-service tools enabling employees to take administrative matters into their own hands while offloading these tasks from HR partners, fostering efficiency and saving valuable time.
Finally, peopleHum also offers a guided off-boarding process to make this procedure structured and comfortable for line managers and employees.
- Performance and Employee Engagement
peopleHum’s HR solution enhances an employee’s entry to and exit from a company and the employee’s professional growth.
For performance evaluation, peopleHum has features like setting up regular review cycles, goal setting, and metrics definition. Ts also includes configuring competency measures, an exhaustive feedback system, one-on-one appraisal, and an employee-focused evaluation process. The approach and design can aid a company in ensuring that its employee’s career paths are well-defined and that the employees and managers are well-informed and well-equipped to help realize these goals.
peopleHum also supports posting announcements and the display of recognition boards to highlight employees’ achievements and company milestones and a system to crowdsource ideas from all organization members. The e-employee engagement tools help the organization promote active participation and collaboration among all employees by empowering them with the proper channels to voice feedback, opinions, and suggestions.
- AI and Analytics
Almost all of the domains and functions highlighted above are supplemented by peopleHum’s AI and analytics capabilities, from hiring and recruitment to employee performance appraisal and engagement, which could provide management with insights and views on trends to know what works well and what needs improvement.
- Other Notable Features
peopleHum features other functions that elevate the employee experience and aid the organization in continuously improving processes and employee management.
SignMe, peopleHum’s document signing tool, allows document management and e-signature solutions.
This platform also offers a learning module allowing companies to design, configure, and customize employee tests and assessments.
Chatbot, peopleHum’s bot application, can be an intelligent assistant bot tool and service desk solution. Company policies and compliance documents can be uploaded to Chatbot to offload some of the requests and queries from HR and aid in an automated and more efficient way of disseminating important company documentation. Finally, this tool can be configured to send out marketing campaigns and employee surveys automatically.
peopleHum also comes equipped with Chatham, it is internal messaging and communication tool to make it easy for teams and employees to interact, collaborate, and cascade information.
How Does It Work?
Creating an account and signing up to peopleHum is a breeze. Like st apps and solutions nowadays, what’s nice about it is a free trial and demo.
As soon as your access to the platform is granted, you will receive the extremely helpful welcome pack from peopleHum, containing an overview of the software the company is offering, a brief list of features, selected customer testimonials, partners, and notable clients, the achievements that the company has garnered and the company’s corporate profile. This I true to the company’s goal of making information accessible and all partners empowered with access to all pertinent data, even from the get-go.
After a simple signing-up process, the main landing or dashboard page will be launched. The home age, or dashboard, looks and feels like a social media page; its interface is simple, clean, uncluttered, and it looks familiar. This fam variety is very beneficial because it aids in letting users quickly learn how to use and navigate through the application. Even the color scheme is reminiscent of social media pages; simple colors and minimal graphics are not too dull and drab.
The dashboard layout demonstrates how well-thought-of peopleHum is from the d sign to the functions. The header contains the main toolbar where the main functions of the platform can be found: hire, engage, perform, manage, and report. The main d dashboard contains a quick actions section located prominently with commonly performed functions like goal setting, leave application, and post creation. There are widgets for policies and documents, pinned items marked for easy access, individual and company-wide goals presented as a scoreboard, a task board and to-do widget, a leave tracker, and an interview appointment list. The main time is allotted for a feed displaying announcements, important information, milestones, and events like info on new joiners and recognition posts. Remain cent of social media pages; each post allows reactions and posting of comments.
The administrative functions allow the configuration of user profiles, notification settings, company and organization parameters, integration, email domain, and a tool to monitor file-upload status; this upload tool is used to upload a list of employees from an Excel worksheet or CSV file. Regarding personalization and customization, peopleHum only offers options for specifying the company name and changing the logo in the header section.
The first main function is for hiring and recruitment. Quick links for job postings, referrals, and applicant information entry exist. These functions have intuitive pages with clean and well-organized input forms. A facility to attach a potential candidate’s resume is provided for the new application and referral caption pages.
For job creation, a multi-step process, the steps necessary to complete the data entry are shown, and the workflow is elegantly designed, offering a guided approach to the task.
Under the hire menu, cognizance of the hiring and recruitment processes is presented – an intelligent display of statistics on the organization’s hiring trends, job listing, and source of applicants. This could serve the company well, allowing a view on how to measure hiring success.
Capturing applicants’ and referrals’ data has separate functions, probably for clarity and to differentiate one process from the other, but both functions would populate the applicants’ database.
The applicant listing is well-organized, displaying applicants by hiring status. With the categorization, it is easy to identify how many applicants are in a certain hiring stage. In the applicant’s details view, complete applicant details, job application, interview schedule, evaluation history, and audit on all updates and actions made on the applicant date can be perused. Comments can be placed by all stakeholders involved in the hiring to aid in further evaluating the applicants. The audit history can give a clear picture of all the events that have transpired for a certain application. The applicants can then be scheduled for interviews or screening.
Data on uploaded resumes can easily be retrieved using the resume parser. Scheduling an interview for an applicant can easily be done with customizable email templates and interview stages. The process and options needed to post a job, create a record for an applicant, schedule interviews, and proceed to hire are facile and effortless, thanks to how the user experience has been designed.
From the applicant’s list view, after screening, assessment, and interviews have been conducted, an employment offer sending and hiring can be performed for candidates who have successfully passed and have undergone all the required procedures for recruitment.
The manage menu offers functions relating to employee management, attendance checking, asset maintenance, approvals, survey creation and maintenance, task creation, and group creation. Quick links are available for leave application and new task lodging.
The peopleHum module lists all employees and personnel in a grid format, showing all pertinent information. A separate view is available for newly-hired employees undergoing onboarding but does not have access to their peopleHum accounts. From this utility, invites can be sent out to such individuals. Clicking on an entry in the main list will quickly pull up the complete employee date sheet, including data captured during recruitment, professional timeline, line management, documents, and attendance information. From this page, HR partners can input employee recognition, deactivate an employee’s account or mark an employee for termination.
The manage menu also contains the attendance and org attendance modules. These utilities how clock-in details, leave balances, and usage history, including options for time-off application for each type of leave, team attendance for team leaders, leave requests, and approval functions.
Asset management and maintenance offer a simple inventory system to keep track of devices, tools, and a few peripheral devices. A few asset categories and types are available in the input form, the basis for which looks hard-coded into the platform.
The approval module shows all historical and pending items for approval, including leaves, resignation filing, job requests, clock-in, and updates on user profiles.
There are modules for defining groups to logically group employees based on configurable rules, task creation, and assignment management.
Lastly, the manage menu also includes a survey module that allows an organization to design custom surveys or choose from pre-built templates covering a wide range of topics, including employee engagement, interview feedback, and leadership feedback. The survey design and templates allow the creation of simple survey forms, setting timelines, and assigning the target audience.
Under the engaging menu, the following modules are available:
- Posting of announcements where the target audience can be configured
- Granting of individual or team recognition
- Posting of employee suggestions which can be done anonymously
- Publishing ideas for the company or a specific team
- Setting up games or missions for employees
- Creation of quizzes for team building and socialization
The performance menu takes care of all functions relating to performance appraisal. What’s nice about this utility is how it lets an organization design and plan appraisal by defining targets and tasks for completion, metrics for competency, goal setting, and a comprehensive process of creating review cycles. Like other functions involving multiple actions, this utility has a guided configuration, including a definition for feedback flow, competency ratings, scoring, timelines, reviewers, and templates for capturing appraisal data and feedback.
This menu also offers scheduling and monitoring of one-on-one meetings for performance evaluation.
The reporting utility provides insights on data for each of the main functions: hiring process, employee engagement based on surveys, and performance appraisal.
A reports designer is also included in this menu, allowing the creation of line, bar, pie, or donut charts based on employee info, hiring, attendance, time-off, and survey data. The four main functions drive the data and reports: hire, perform, manage, and engage.
Ready-made reports are available for functions like tracking leave request transactions, recognition, and applicant activity. Data from the reports can be generated in CSV or Excel sheet formats.
Integrations with Other Platforms
peopleHum allows integration for the following functions:
- Payroll: peopleHum do does not support any native functions for payroll but allows integration with local payroll vendors and is quite open to gaining more payroll partners. Some payrolls even rs with which peopleHum is already in a partnership are ConqHR, PaySpace, greytHR, PayBooks, PayGlobal, and PaySquare.
- Communication: peopleHum allows integration with Slack and Microsoft Teams for more chatting and communication management options.
- Calendar: Important scheduling functions relating to interview appointments can be done through Microsoft Outlook, Slack, or G Suite.
- Biometrics: Different biometric systems employing a wide array of modes of clock-in can be integrated with peopleHum.
peopleHum has a very basic pricing plan. Subscriptions could be specified as monthly, quarterly, or annually.
Under the peopleHum core package, the rate is US $6.00 per month per user. This includes the following modules: hire, engage, perform, manage, analytics, and reports.
For the full suite, the rate is US $9.00 per month per user. This includes all e-modules in the core package, huddle, OKR, ChatHum, Phia, learn, and plan.
peopleHum also allows customized plans where the organization can select only the modules that will be used instead of a full suite subscription. Under the scheme, the best costs US $3.00 per user monthly. Modules like ChatHum, Analyti, and Reports are free. The remaining modules range from US $2.00 to US $19.95.
Who is the Product for?
peopleHum is an excellent tool for companies who want to empower their HR partners, and employees, with an HRMS tool that could cater to most of the needs concerning HR functions. It is ideal for small, medium-sized, and large enterprises.
The product is designed for HR partners that can guide and train employees to use a tool that can centrally manage all HR and employee management functions, with the option of employing self-service utilities.
This tool can also be useful for recruiters of an organization aiming to streamline and strengthen their hiring procedures, allowing them to ensure that the recruitment process can be efficient for both recruiter and candidate, allowing teams in the department to have input in the process.
peopleHum is also a superior tool for providing the proper channel for employees to voice their concerns, suggestions, and inputs for their colleagues and the company.
Pros and Cons
Here are the factors that make peopleHum an excellent tool:
- A clean interface that is reminiscent of social media pages, making it easy to use, understand, and navigate
- Functionally-rich platform
- Functions that are supported by AI and analytics
- Comprehensive employee management and performance appraisal procedures
- Presence of a learning module
- Option for importing data
- Pricing options are affordable
- Customizable reports
On the other hand, these are the possible flaws of this platform:
- Limited integration options
- Lack of payroll function
- Missing customizable workflow automation
peopleHum is a very powerful tool with various features that cover most of the bases of HR functions. Despite this, the platform has a simple interface, making it very easy to learn and navigate.
When it comes to the scope of functions that peopleHum covers, there are a lot of aspects that would attract an employee and just as many reasons, if not more, to attract HR partners and management.
In addition to the core HRIS features, there are modules designed to keep all employees engaged and informed; this focus on the employee champions peopleHum’s cause of aiding organizations make the workplace into an environment of collaboration and initiative.