Check out this Zoho vs G Suite comparison and see which business management software is right for your business.
Both G Suite (Now called Google Workspace) and Zoho are among the most prominent players in the SMB market, and they have been offering tools and services aimed at small businesses for years. Even though the two software-as-a-service (SaaS) products have a lot in common, they also have some notable differences.
There are so many cloud-based services available right now, and it can be quite challenging to choose the right one. Zoho and Google G Suite are two of the most popular services out there, and they both have their own strengths. However, they also have some significant drawbacks.
This comparison will help you understand the pros and cons of using Zoho vs. using Google G Suite and whether one is better than the other. In this article, we’ll cover everything from the types of users that each of these services caters to, the pricing options, supported devices, and the user experience. So, let’s get started with the comparison.
What Is Zoho?
Zoho Office Suite (more commonly known as Zoho) is a web-based online office suite offered by the Zoho Corporation. Zoho Corporation is an Indian multinational technology company.
According to an article from InformationWeek by Jaoa-Pierre S. Ruth, a senior writer in Investopedia and The Street, “The dispersion of operations to satellite offices and even home workers can be a way for organizations to increase their flexibility.”
The power of software to run an entire business transforms the way how people work today. Zoho aims to provide affordable software that can help solve business problems related to efficiency, marketing, and communication.
The Zoho Office Suite offers the following web tools and online services.
- Spreadsheets
- Databases
- Word Processing
- Presentations
- Data Warehouses
- Zoho Dataprep
- Zoho Contracts
- CRM Software or Customer Relationships Management Software
- Wikis and Organizers
- Analytics Tools
- Cloud Databases
- Calendars and Planners
For example, one of Zoho’s services is Zoho One. It is a customizable, integratable, and extendable business software. It allows users to manage all areas of their business with ease. This includes marketing, accounting, and customer servicing.
Zoho One is an ecosystem with 40+ online applications. They can function together to solve and handle business operations. The Zoho One plan includes the Zoho mobile apps and browser extensions as well.
There is also the Zoho CRM, which is mainly designed to address business marketing problems, like proving ROI, lack of resources, and inability to adapt to new trends.
Zoho, as an all-in-one office suite and no-code website builder, can step up and streamline your business processes and product development operations.
What Is Gsuite?
Google Workspace was formerly known as G Suite. Just like Zoho, Workspace is an online office suite. It was marketed and developed by Google. It offers many tools and web services for the following:
- Task Management
- Easy Sharing and Collaboration
- Cloud Storage and Cloud Search
- User Accounts Management
- Data Analytics
- Remote Project Access
- Data Protection and Management
- File Exposure Prevention
- Email Delivery Audit
- Manage Large Amounts of Data
- Access Transparency for User Activities
The Workspace app is also accessible via Android and iPhone.
Google Vault, in particular, is useful for educators and IT administrators. Vault can aid in data archiving and control of e-discovery tools. With Vaultl, you can export and import data. You can also search for regulatory requirements and legal holds.
In summary, Google Workspace allows teams to share ideas, join meetings, and collaborate in real-time. The manager, or anyone with privileges, can monitor user activities and audit reports. These are all possible thanks to machine learning-powered productivity tools and cloud-based architectures.
Similarities between the Two Platforms
Both Zoho and G Suite were launched in the late ‘90s and were created to make it easier for small businesses to manage their employees and company data.
Zoho and Gsuite are both online office suites that offer a wide range of features for businesses of all sizes. They provide various applications for creating documents, spreadsheets, and presentations. They also include tools for managing email, calendars, and contacts.
- Both are cloud-based
Zoho and Google Workspace are cloud-based apps. All their tools and apps can be accessed on your Android or iOS phone. Their tools are available on tablets as well.
- They both offer a wide range of applications, including word processing, spreadsheets, and databases.
Google and Zoho both provide spreadsheets, databases, word processing, and other tools.
- Cloud storage and data centralization
Since Google is known for its data storing capability, one of its key features includes cloud storage. But other than that, the workspace can also take you to another level. Like Zoho, Workspace allows you to create forums and centralize work files in one place on the web.
- App integration and customization
Just like Zoho, Google Workspace’s software and apps are also customizable, integratable, and scalable. Some of its third-party apps are Squarespace, Wrike, and Zoom.
However, in terms of integration, Google Workspace has the upper hand. The integration of Google Workspace ranges up to more than 300 apps while Zoho has about less than 50. Signing up to Google Workspace allows you to integrate your business account with Google and Hubspot tools.
What Makes One Better than the Other?
Let’s start with Zoho.
There are many pros to using Zoho. First, the web software is user-friendly, and it can be accessed from anywhere with an internet connection. Second, Zoho is very affordable, with pricing that starts at just $5 per month per user. Thirdly, the company offers a wide range of features, including CRM, project management, accounting, and email marketing.
Here are more reasons why:
- Zoho is very affordable.
The basic plan is free, and most of the features are included in the paid plans.
- Zoho has a straightforward interface.
The user interface (UX) is intuitive and simple, and you can start using most of the features without any training.
- Zoho integrates with a lot of other applications.
You can connect your Zoho account to your Google business account, your email, and other devices.
When it comes to the cons, here’s the definitive list.
- For those who are not tech savvy, Zoho can be daunting at first.
Unlike Google Workspace, the platform lacks popup tutorials. You have to visit their tutorials section to know what you’re looking for.
- Zoho can be slow at times.
Many complain that the platform freezes or web pages crash. For devices equipped with low RAM, this could be a problem.
Although Zoho CRM is a great tool for small businesses, there are some cons to using it. First, the software can be a bit overwhelming for users who are not familiar with CRM tools. Second, it could be a nuisance for you when the platform suddenly freezes up while you’re uploading media.
Now, let’s check the limitations and advantages to using GSuite.
GSuite is a great platform for businesses to keep their employees connected. It offers many benefits, such as:
- Increased productivity
Since employees can connect to the internet and their work files from anywhere, they are able to be more productive.
- Reduced costs
Google Workspace is a more affordable option than setting up an in-house IT system.
- Increased flexibility
Employees can access their work files from any device, which gives them more flexibility in terms of when and where they work.
Google Workspace is a platform that allows you to create, share, and edit documents with other people in real time. It’s perfect for collaborating on projects, whether you’re working with colleagues in the office or contractors located all over the world. You can also easily import and export files from Google Workspace into other programs like Microsoft Word or Excel.
Gsuite, or Google Workspace, has quickly become one of the most popular tools for businesses and freelancers. It’s easy to use, efficient, and versatile.
However, there are a few cons to using Workspace. Here are two of them:
1. You can only use Google Chrome to access your business account and the integrated tools. This can be a problem for people who don’t use Chrome as their primary browser on their PC or android.
2. There is no offline mode. This can be a problem if you don’t have internet access or if you need to work offline for some reason.
There are a lot of reasons to choose Zoho over Workspace. Here are some key points:
Zoho offers more features than Google Workspace, including:
- A CRM system
- A project management system
- An invoicing system
- A customer service portal
- A chat system
Zoho is also more customizable than the latter. You can also add widgets and change the color scheme.
Pricing
Zoho plans start at $5 per month for unlimited users and only charge users $10 per month for each additional user.
G Suite is significantly more expensive than Zoho. For example, the G Suite Business Premium starts at $50 per month and charges users $10 per user every month.
Conclusion
From the very beginning, Google has been at the forefront of digital marketing. Its algorithms have become a staple in search, and it has also expanded its online presence in other areas of the web. Its Android operating system has become the dominant mobile operating system, and it has extended its reach to the desktop with Chrome OS.
With this in mind, it’s no surprise that Google has become the go-to provider for most businesses. For businesses, the choice between Zoho vs. G Suite may be a no-brainer. Both services are the top choices for organizations that want a suite of office software that can handle everything from email to document storage. However, it’s also important to note that both services have unique features that make them a good fit for different types of businesses.
In this Zoho vs. G Suite comparison, it’s obvious that Zoho offers a more affordable pricing than G Suite. This makes it a great budget-friendly choice for small businesses.
However, it’s also important to keep in mind that Zoho is not as well-known as G Suite and might not have as much support as a platform with as much history as G Suite does.
When everything is taken into account, Zoho can be a better SaaS platform than Gsuite for small businesses that want to manage their employees and company data efficiently and economically.