Employee Written Warning Template

What is an Employee Written Warning?

An employee written warning is a formal document issued by an employer to an employee when the employer wants to address and correct an employee’s behavior or performance that does not meet the required standards. The written warning typically outlines the specific concerns, the consequences of the employee’s behavior or performance, and what the employee needs to do to correct the issue.

The written warning is a disciplinary action taken by the employer, and it serves as a record of the employer’s efforts to improve the employee’s behavior or performance. The warning may also include information about what will happen if the employee does not improve, such as termination of employment.

Written warnings are typically issued after other corrective actions, such as verbal warnings or coaching, have failed to improve the employee’s behavior or performance. Employers may also use written warnings as part of a progressive discipline process, where the consequences for continued poor behavior or performance become more severe over time.

Looking for an Employee Written Warning Template?

A good Employee Written Warning Template is essential for organizations to document and address performance or behavior issues with employees. The template provides a structured way for managers to communicate expectations, identify areas of concern, and provide specific feedback on how to improve.

By providing a clear and concise written warning, organizations can protect themselves from legal liabilities and demonstrate a commitment to fair and consistent treatment of all employees.

Moreover, a well-designed warning system can help organizations prevent further performance or behavior issues by giving employees the opportunity to correct their actions and improve their performance.

This template is a terrific tool for any business because it’s not only simple to use but also polished.

You may quickly modify the template to match your unique demands and specifications because it is fully editable in Canva, Google Docs or Microsoft Word.

This checklist is included in the bundle pack, so if you decide to purchase (just choose the bundle)



  • Your Live Canva Document for Editing in 2 sizes US Letter (8.5″x11″) and A4 Size (8.27″ x 11.69″)
  • Two Editable Google Doc Templates (US Letter and A4 Size), convertible to:
  • Two Editable Microsoft Word Templates (US Letter and A4 Size), convertible to:
  • Two Printable Adobe PDF Templates (US Letter and A4 Size)


  • Google Account (for Google Docs templates)
  • Microsoft Word (2007 or greater) for Windows or MacOS
  • Canva Account (for Canva templates)
  • Adobe Acrobat Reader


To alter or modify these templates, some familiarity with Canva, Google Docs, or Microsoft Word is required.

No printed materials or physical products will be provided to you; this is a digital product.

The Business Blocks owns the rights of its designs. You may use the template as often as you like, but you may not share it with anybody outside of your business. Please get in touch if you need assistance with repairing or amending.

There are no returns because of the nature of the product, but we’d be happy to work with you to resolve any problems.

All-in-One HR Templates Bundle

With over 50 templates covering various aspects of HR, including recruitment, performance evaluation, employee benefits, and more, this All-in-One HR templates bundle provides everything needed to streamline HR operations and maintain compliance.

Why is Employee Written Warning important for your business?

Employee written warnings are important for businesses for several reasons.

Firstly, they provide a clear and documented record of an employee’s performance or behavior issues, which can be used to justify future disciplinary actions, including termination of employment.

Secondly, written warnings demonstrate to employees that the employer takes their responsibilities seriously and that there are consequences for not meeting performance or behavior expectations. This can help to create a culture of accountability and professionalism in the workplace.

Finally, written warnings can help to protect the business in the event of a legal dispute. If an employee is terminated for poor performance or behavior, having a documented history of warnings can help to defend the decision and mitigate the risk of a wrongful termination lawsuit.

Overall, employee written warnings are an essential tool for employers to manage employee performance and behavior, maintain a professional workplace culture, and protect their business interests.

Wrap Up

In conclusion, employee written warnings are an important tool for businesses to effectively manage employee performance and behavior. By establishing clear expectations, providing documentation, promoting accountability and fairness, and offering legal protection, written warnings can help create a more professional and productive workplace culture.

Employers should ensure that they have clear policies and procedures in place for issuing written warnings, and that they are consistently applied to all employees. By doing so, businesses can address performance or behavior issues early on and avoid potential legal disputes in the future.