Workforce management refers to the coordination and management of your people resources; the employees who are employed by and work for a company or an organization.

An organization’s workforce is normally made up of a group of people from diverse backgrounds who would contribute their skills and experiences to the goals of the company. 

They are the employees who work together performing specific functions that aid the company in achieving its goals. In a nutshell, the workforce can also refer to the entire resources employed in a particular industry.

Here are three key statistics as to why you should utilize a workforce management solution.

1. Productivity: Using workforce management software can increase overall productivity by automating tasks, reducing manual errors, and streamlining communication. This can lead to increased output and a more efficient workforce.

2. Attendance and punctuality: The software can help in tracking the attendance, punctuality, and absence of employees, enabling managers to identify patterns, and take action to improve attendance and punctuality.

3. Labor Costs: By optimizing scheduling and automating time-keeping, workforce management software can help to reduce labor costs by reducing over-scheduling, overtime, and other inefficiencies.

You can check out our other important statistics here.

Why is workforce management important?

Employees are extremely essential to an organization. Without human resources, a company would fail to function and will not be able to achieve its goals.

The workforce, after all, is the driving force behind the success and wins of a company.  The personnel plays a crucial role in helping the company to scale up, thrive, and develop.

Employees are tasked with the day-to-day tasks and activities that are needed for operations. With their skills, knowledge, and expertise, the workforce of an organization can help the company innovate and stay ahead of the game.

More than the practical contributions that employees give to a company, the workforce is also what gives the company its identity and culture, and this is just as important as the other reasons.

The employees, given the chance to flourish in a supportive and conducive work environment, can help to create a positive and amiable company culture and a pleasant work environment. 

This in turn can boost morale, improve workforce productivity, and increase efficiency, affecting the entire workplace. helping them build and maintain relationships with colleagues, customers, and other stakeholders.

Employees are an indispensable component of any burgeoning company.  When you ensure employee safety, treat them well, and value them for their contributions, the long-term success of the organization can be assured.

What is workforce management?

Workforce management is the term that is used to define the process of planning, organizing, and managing an organization’s employees to help the organization achieve its goals and mission.

This domain typically comprises activities such as staffing, recruiting, employee onboarding, employee scheduling, training, performance management, and employee relations.

Why is workforce management integral to a company’s success?

It is very essential because it is primarily concerned with the care of an organization’s most important resource: the employees. 

With this, organizations can efficiently and effectively maximize the utilization of their human resources thereby improving productivity and overall performance.

Workforce management is a traditional process that aids in optimizing performance and competency for an organization concerning its human resources.

This normally includes all the activities needed to maintain an effective and productive workforce and may cover domains such as human resource management, performance appraisal, training, and workshops, as well as data analytics on employee data.

What

As the way businesses are run has evolved the processes involved with managing employees have metamorphosed, Workforce management has been transformed from the conventional approach which is constrained to staff scheduling systems and shift and time management. 

This entire process has shifted to a form that we know today that is more shaped by the demands of the modern workplace with an emphasis on efficiency and productivity.

It also covers workload forecasting and capacity planning, most of the time involving employees in the process of determining effort requirements and schedule management.

The main goal of workforce management WFM is to ensure that more streamlined processes are in place to determine the amount of work that is required for a specific time bounded by identified plans and tasks; based on these metrics, personnel could then be plotted and scheduled, and the tasks and milestones can then be easily tracked and identified.

What is workforce management software?

Workforce management platforms are tools that are used by organizations to directly manage and optimize their employee work plans and allocation.

A software solution under the workforce management domain can be used for employee attendance and time tracking, shift and work schedules management; ultimately, these utilities enable companies to estimate the needed number of resources given metrics such as tasks, milestones, and projects.

By eliminating the need for manual and tedious scheduling, WFM software can aid businesses in reducing labor expenses and saving time, money, and effort.

How can WFM software be integrated into your business?

Workforce management software can be implemented and deployed onsite, hosted by a vendor, or implemented via the cloud; the latter makes it possible to access these platforms through mobile devices. Fortunately, workforce management has come a long way in terms of how attendance and time are being tracked. 

With the software and technology that we have at present for demand-oriented workforce administration, managers can easily forecast and implement staff schedules.

In addition to this,  workforce management solutions could aid businesses in conforming to applicable laws and policies that affect employees, including monitoring individual contracts of employees. 

This is also useful in implementing and enforcing strategies that promote work-life balance for employees.

How can a business decide what features are important? Staff Scheduling

One of the most important features that a WFM software should provide is staff scheduling.  Platforms provide analytics on staff demand against needs based on an organization’s historical data. The usual bases for forecasting are sales figures, orders, and customer volume or project tasks and milestones. 

These metrics are used by wfm tools to help in determining and creating schedules.  From the forecasted figures, organizations can then allocate employees to address and meet the demands and needs of a project, a set of tasks, or the day-to-day operations of a business.

To ensure that staff and resource forecasting, allocation, and deployment are possible, all necessary metrics and factors essential to the nature of the operations of a company should be fed into the workforce management WFM tool.

Such as staffing requirements, peak loads, staff availabilities, holidays, skill sets and expertise portfolio, labor policies and regulations including wage and individual contract details; during the forecasting and planning activities, all of these will come into play. 

Considering all these components could be hard if there is no system or process in place.  A 360 view of management and HR personnel is essential, as well as input and support from employees for a company to come up with an optimal work schedule or work plan.

An all-inclusive workforce management solution covers activities and tasks such as forecasting and budgeting, staff scheduling, employee time and attendance tracking, performance appraisal, compliance, payroll and benefits administration, and paid time off management.  Benefits administration can be considered a subset of this type of software.

WFM Feature: Budgeting and Forecasting

Forecasting and budgeting of resources entails identifying and determining the number of staff resources as well as the required skill set for specific tasks, particular projects, or a predetermined season or time of the year.

It also involves calculating the employees that the company can afford. Workforce management wfm platforms enable companies to budget, assess, and estimate the optimal employee headcount, and staff deployment strategy and balance workload depending on the need. 

WFM Feature: Staff Scheduling system

Staff scheduling is another essential facet of workforce management especially if automated staffing practices are available.  Companies can utilize scheduling using known business variables as parameters like planned leaves, employee availability, ongoing projects, and staff workload.

The use of workforce management systems has helped eliminate the obsolete, inefficient, and time-consuming manual staffing processes that often left companies with staff and resource issues.

WFM Feature: time tracking and attendance management

Most workforce management platforms also provide time tracking and attendance management; these provide important data that may provide attendance patterns that may help forecast demand changes and help mitigate planned and unplanned employee leaves, eliminating inaccuracies and errors in payroll and resolving tardiness and absenteeism issues.

Such platforms provide organizations with more insight on employee engagement and performance gauging providing enough importance and focus on factors that influence and enhance employee empowerment and productivity.

Being able to discern and having awareness of how each staff member performs may let employers plan on how to identify and reward employees who perform above and beyond their duties and responsibilities.

WFM Feature: compliance management

Compliance management is one of the aspects that is common for both workforce management and benefits administration; just like what has been mentioned in benefits management, it is an expensive and complicated domain.

The risks of not having a system in place to verify and manage compliance could potentially lead to penalties, legislation issues, and violations of by-laws, regulations, and sanctions from labor governing agencies. Compliance requires acquiring and tracking certifications as well as preparing for certain compliance-specific roles.

Workforce management wfm platforms help enhance and improve experience with payroll and benefits administration.  Data analytics and reports make payroll processing and management easier and more efficient.

Workforce management, along with payroll and benefits administration, enables several salary payment options.

When it comes to vacation and leave planning, these platforms provide the necessary tools to design and implement processes that may enable companies to track and manage schedules like leave and time-off requests including approval rules and processes.

Automation of paid time off and time tracking can be utilized by organizations to make it easy for employees to schedule and file their leave requests, for managers to manage and perform approvals, and for management to analyze and determine time off patterns and requirements, and attendance data.

Visit our post on The Top Workforce Management Software to learn more about products that could aid organizations in achieving productivity and efficiency.  We have chosen the top and most popular software for this particular sphere.

How can these platforms help provide workforce management solutions?

Organizations can utilize workforce management platforms to review payroll.  Proper analysis of the cost of effort and resources can provide companies with the correct insight in determining the true cost for payroll purposes.

In addition to this, organizations may also determine if there are any disparities between the forecasted demand and actual efforts, along with factors such as leaves.

Scheduled paid time off as well as unplanned and sudden absences may also affect the schedule and plans of the company.

Overestimating and underestimating will affect the company and team members negatively and workforce management platforms can help teams come up with the optimal basis for determining resource allocation needed for tasks and projects,

All the data that can be perused from these platforms can be used to formulate strategies that may help the company.  For instance, it might be beneficial for a company to consider and hire part-timers or contractual employees to fill job openings and available positions.

Information may also be used to come up with offers and strategies that may attract resources that could help companies ensure that tasks and projects will be finished on time.  For example, there might be employees who prefer fixed or part-time schedules and may even be willing to work on a flexible work schedule. 

Workforce management platforms therefore allow the scheduling team to use them to fill in gaps without committing to an excess of hours.

WFM platforms and tools provide the workforce management solution in ensuring that an organization will be able to address staff scheduling needs and issues; these applications can be implemented as stand-alone independent workforce management solutions or part of an existing and integrated HR suite. 

What is the role of workforce management software in a remote work environment?

Because of the COVID-19 pandemic, a lot has changed in terms of workplace arrangements.  For a time, employees had no choice but to work remotely from home due to lockdowns and other uncertainties because of the pandemic. 

Now that things are slowly going back to a new state of normalcy, employees have embraced the remote set-up. 

According to a study that was done by LinkedIn this year, 2022, 97.6% of workers who have experienced working from home would like to retain this privilege. This is a call to organizations to consider having this option for their workforce.

The way things are being done before the pandemic may no longer be preferred today by employees. Organizations as well as employees have to adapt and acclimate to new ways of working. 

Companies need to consider how a workforce management solution or platforms could help the organization and the workforce weather through the changes. Managers are also tasked with the onerous task of changing the way tasks are managed and employee performance is appraised as businesses adopt a hybrid or fully remote model of work arrangement.

Implementing a remote work setup has its advantages and disadvantages.  One of the challenges of doing things remotely is a greater need for the employees to be engaged in individual-focused work as well as participate in remote meetings or virtual stand-up discussions. 

Another hurdle that is prevalent at present is the implementation of a hybrid work set-up.  Whatever the work setup or arrangement may be, digital platforms can help businesses manage and monitor employee activity. These applications provide increased productivity and analytics with features that can maximize productivity through good employee management.

With an efficient and skillful WFM system, organizations can foster and maintain a functional and productive work environment, without adding burden to the organization’s HR department. 

Why should organizations utilize this software as part of their workforce management solution?

Workforce management platforms help organizations obtain insights into important metrics such as the employee headcount, list of tasks and projects, and the necessary resource allocation needed to complete the estimated efforts and reach identified milestones. These tools can also be used to track, measure, and enhance employees’ performance.

The gains and benefits of using a workforce management system that helps organizations streamline their processes and achieve optimal labor planning, as well as provide a cost-effective workforce by reducing operational costs while maximizing time and effort. 

With the use of these platforms, businesses will have the leverage to implement an improved and efficient payroll process with the help of automated processes.  Employers can also obtain statistics and data on employee engagement, performance, and attendance. 

Using this information, they will be in a better position to implement plans that could elevate the employee experience and improve productivity and engagement through training, coaching, and other activities that could maximize performance. 

This data may also help guide management in determining if there is a need to implement or adapt changes such as remote or hybrid work setups.

 The streamlining and automation of processes relating to employees can improve operations, eliminate issues with employee services, and increase the accessibility of workforce-related functions and data, thereby leading to an increase in employee productivity.  This will also have a positive effect on management and HR partners.

As for long-term effects, it can be assured that organizations can avoid compliance violations.  Operational agility can also be guaranteed if companies can easily allocate staff resources, identify issues with staff allocation, and address any staff shortage or issues. 

Finally, overall improved morale can be ascertained since conflicts can easily be resolved or mitigated.  There will be better transparency and awareness of the capacity and capabilities of all stakeholders.

In summary, the following components should be considered and covered by workforce management strategy and tools: recruitment and hiring, which ensures that the business is capable of increasing the workforce if necessary with the applicants that are right for the identified positions; measurement of performance, key process indicators and possible issues between staff supply and demand; monitoring of employee tasks, activities, and performance; regular communication and interaction to ensure that all stakeholders are aligned with the workforce plans and strategies; reward and remuneration to retain employees’ engagement, and discipline through training and enforcement of company policies.

An effective employee management tool is a useful platform that empowers many business owners in streamlining HR tasks and managing employees. It is beneficial in optimizing the processes and can be utilized in automating administrative tasks.

Other HR features that can be addressed by such platforms are employee onboarding, payroll and payments, and appraisal of performance, among others.

These platforms, along with other platforms, can be utilized to improve the overall performance of the company by ensuring that staff are given the proper tools to help them with their day-to-day functions and privileges. 

FAQs

Freelance and remote work is becoming more popular by the day and time tracking is unfortunately here to stay. Due to the incredible flexibility they offer, more and more people are shifting to working remotely or starting their own freelance careers.

While this is certainly amazing, remote work and freelancing have their own set of challenges including, whether they want to be managed on a time tracking app or what platforms to use for project management.

One of the biggest challenges of remote work and freelancing is managing distractions and using your time efficiently. When you or your team members work from their homes, they remain surrounded by multiple distractions including social media, family, snack breaks and the lack of a manager being present.

This eventually results in them wasting a lot of time that can be used to complete important tasks especially with project management.

Time tracking apps help build and accurate record of your team’s time and how they spend on each task, on different websites, and during breaks. In this way, people can find out how much time they are waiting and how to use it more productively. 

In this blog post, we will walk you through everything related to time tracking, how to manage it, and the common challenges. Read on!

What is time tracking for your workers?

As the name itself suggests, time tracking is the process in which employers record the working hours of employees and compensate them accordingly. Tracking employers in recording their employee’s time against their assigned activity or task and see how productive their employees have been.

Time tracking also helps as an employee performance monitoring tool that employers can use in analyzing the productivity of their employees and discover ways to improve it.

But with time, the importance has grown significantly. With remote work and freelancing becoming more common, most self-employed professionals are also tracking their time.

It helps them in coming up with accurate billable hours like an expense tracking software so they can create invoices for their clients fairly and accurately.

Generally, it involves three crucial steps:

• Time entry or time logging
• Approvals of timesheets

• Reporting and analyzing the approved timesheets

What is the purpose of time tracking?

Time tracking serves various purposes for both employees and employers. The major ones include the following:

1. Time tracking is essential for billing your clients accurately

If you are a freelancer or an independent contractor and track work hours, it is essential to track time. It helps you in measuring the actual time you spent on each project instead of just guessing it. In this way, you will be able to avoid overcharging or undercharging your clients when you create invoices.

2. It helps in maintaining work-life balance

Another purpose of time tracking is that it helps in maintaining work-life balance. Employers can track the work hours of each of their employees and see if they are working over their capacity. In such a case, employers or managers can take the necessary step to reduce the workloads of their employees and ensure that they don’t feel burnt out.

3. Time tracking is essential for creating a record of work

Another major reason it is important to track time is that it helps with project management in creating a complete record of all the projects and work you or your team did. With the help of a time tracking tool, you can not only record the time you spent working on projects, but you can also create a record of what you worked on. This helps them in preparing a clear summary of work and send it to their manager or clients if the need arises.

4. It also helps in improving the productivity and efficiency of your team

Finally, most employers or managers track time to boost the productivity of their team members. Employers can have an unbiased look at how much their team has worked in a particular day, week, or month.

Doing so helps them figure out if their team members are working at their full capacity or not. And if they are being unproductive, employers can take necessary steps to boost their productivity.

Automated time tracking VS Manual time tracking

Earlier, people used to track time manually. Manual tracking was done with the help of tables or recording time on paper. However, it wasn’t the most efficient way to track the time on each activity. And this resulted in the emergence of automated time tracking that was done with the help of a time tracking app.

There are multiple differences between automated time tracker apps and manual time tracking. Knowing about these differences will help you make the right choice.

1. Accurately Track Hours:

Manual time tracking is a traditional process that people do without the help of any advanced software or technology. Thus, it increases the chances of human-based errors.

On the other hand, an automatic tracking tool uses powerful technology for more accurate monitoring in terms of recording the time on each activity and project management, thereby reducing the chances of mistakes.

2. Methods of Time Tracking:

When it comes to manual time tracker systems, most people use spreadsheets, pens and paper for keeping track of all the projects and time on each activity. It makes the entire process more time-consuming and challenging. On the other hand, automatic time-tracking is done with the help of advanced software that runs in the background while you work. This makes the entire process seamless and effortless.

3. Cost:

Manual time tracking is incredibly cost-effective as you will not have to spend any additional cost to invest in software. You can get started with an Excel sheet or pen and paper. On the other hand, if you want to use the best time tracker tools, you will have to spend a significant amount of money on buying the monthly or yearly plan of the software.

4. Dependency on other factors:

When you track time manually, you will not be dependent on other factors like power outages, technology-using skills, updates, etc. On the other hand, an automated time tracker is affected by factors like power outages, lack of software-using skills, and more.

5. Integrations:

Integrations with other applications are not possible with manual time tracking. On the other hand, an automated time tracker can easily be integrated with a variety of third-party applications.

What are time tracker tools and software?

Today, people no longer use outdated manual procedures for tracking the time they spend on various activities. This is the age of automated time tracking in which everything is done through technology and a time tracking app.

Simply put, time tracking software is an application used by employers, managers, as well as employees to track the time in which they complete a particular task.

Its main purpose is to help both employers and employees in recording the total time they spent working on each project. These software are also used by freelancers and contract employees who charge their clients by the hour.

They can be subscription based of per user, some features can also include unlimited users in the single time tracker app.

Since a time tracker app uses powerful technology and are fully automated, you don’t have to do anything manually to record the time you spent on doing each activity. Thus, these software make the process of recording time effortless.

Today, there are multiple employee time tracking software platforms available. All of them come not with basic time tracking features but also with unique functionalities. This gives users are a wide range of choices. Employers and employees can choose the best time tracking software that meets their requirements and budgets perfectly.

Want to know more about the time tracking software of 2022? If yes, then make sure to check out our article about the “Top 10 Best Time Tracking Software“.

Best practices for tracking time

Time tracking is one of the most essential parts of working on any project. Whether you are a freelancer, an employer, a manager with a fully remote team, or an employee, incorporating time-tracking in your work schedule can differ multiple benefits.

However, just incorporating the habit of time tracking a team’s work hours isn’t enough to boost your productivity and efficiency. You need to ensure that you are using the right time tracking practices for the best results.

In this section, we will discuss some of the most effective practices to track time to help you make the most out of your time tracking efforts.

For better understanding, we have divided the section into two parts: time tracking for individual professionals and time tracking for teams.

a) Time tracking for individual professionals:

1. Use a good automatic timer:

While there are multiple manual time tracker tools available out there, you should consider using an automatic one for more convenience. An automatic time tracker helps you record and monitor the time you spend on each activity without having to do anything. These time tracker tools run in the background and will detect the time you spend on each website and application.

2. Make sure to create clear descriptions for all your time entries:

When preparing time reports, make sure to add a clear description to each time entry you make. Doing so will ensure that whoever is viewing your timesheet has a clear idea about how much time you deducted from each project. It brings more clarity and ensures that your clients aren’t left confused.

Further, make sure that every description is short, clear, and accurate.

3. Don’t forget to track your non-billable time:

Most professionals only use a time tracking app to track work hours. However, tracking your non billable time is equally important. Why?

The answer is quite simple. Tracking your non-billable hours enables you to analyze where and on what project-related activities you are spending your time that are not charged to the clients. It can include activities like going attending meetings, creating project outlines, doing research, and more.

You will mostly discover that you are spending many hours doing a project-related activity, but aren’t including them in your work hours. This data will help you fix your hourly rates and ensure that you are getting paid fairly.

4. Make sure to not track every small activity:

While it is essential to track work hours, make sure to not start including the time on every small activity. For example, if you have spent 5 minutes on a phone call with your mom while working, you do not have to subtract that time from the entire project duration.

As a general rule, include, add, and subtract only those activities that take 15 minutes or more of your time. This will help you standardize the process you take to track time.

b) Time-tracking for teams:

1. Keep your reports as transparent as possible:

When working with a team, keeping your timesheet transparent is essential. Almost all the best time tracking tools come with the option of keeping your timesheet either public or private.

Track time in a simple and easy manner with a time clock app.

Unless you are working on a project where keeping it private is mandatory, try to keep the timesheet of every project accessible to all the team members. This will bring more clarity and all the team members will be able to see the things everyone is working on and how much time they are dedicating to each project activity.

2. Do not over-monitor employee time tracking:

As an employer, it is natural to want your employees to be productive at all times and work at their maximum capacity. This can tempt you to over-do employee monitoring by tracking all their work activities at all times. However, doing so isn’t ideal. Over-monitoring can make your employees feel uncomfortable or uninterested in the job. It also ruins your image as an employer.

Thus, while time-tracking is good for boosting your employees’ productivity analysis, doing it to the extreme can do more harm than good. You need to know the line between over and under managing your employee time tracking.

3. Start small:

If you are going to introduce time tracker tools in your organization for the first time, it is essential to start small and not overwhelm your workforce with multiple changes suddenly.

4. Choose a simple time tracking app

The best way to introduce time-tracking in your organization is by starting a pilot program with the best time tracker app. In such a program you can have a small number of participants, do short time-tracking experiments, and take feedback from them.

One of the features may be to have the capability for offline time tracking.

Based on the feedback, you can make changes to your time-tracking procedure and design an efficient plan accordingly. Doing so will make it easier for you to introduce time-tracking at the organizational level.

What are the challenges that may occur when tracking time for work?

It is indeed one of the most beneficial activities that can get your or your team member’s productivity to the next level. However, it isn’t a cakewalk. In fact, time-tracking comes with its own unique challenges that employers and employees have to work hard to overcome.

This section will discuss the common challenges faced by both employers and employees during time-tracking.

What are the common time-tracking challenges faced by a company or an employer?

Misleading time reports:

One of the biggest challenges that most employers face is misleading time reports. This usually happens when employees make mistakes in filling out their timesheets. When the data in the timesheets is inaccurate, it will naturally lead to misleading time reports that can affect your company’s finances.

Thus, it is essential to encourage your employees to fill out their timesheets or use the best time tracking tool that has good reporting features for accurate time tracking.

Lack of motivation in employees:

Another major challenge that most employers face during time-tracking is the lack of motivation in employees. Many employees aren’t motivated to track the time they spend on each activity regularly.

They often do it after finishing the project or by doing some random guesswork and filling their timesheets. This usually happens because tracking time doesn’t make sense to most people. It is an extra chore that they avoid doing.

Problems in scaling the time-tracking process across different locations:

This problem is mainly faced by employers who have a remote team and their business is growing at a fast pace. As an employer, if you have a remote team or work with freelancers and are using a manual time-tracking method, you will find it challenging to scale it up.

Manual time tracking solutions aren’t designed to keep up with the evolving demands of global companies or remote workforce. Thus, you will have to adopt another method or other tools for your expanding business.

Lack of feedback:

Many employers or managers forget to ask for feedback from their employees which ultimately prevents them from learning about the inefficiency of their time-tracking program.

When you are introducing new time tracking apps or methods to your company, make sure that all the employees are on board and understand how to use the software. This will save you from a lot of trouble and confusion later on.

What are the common time-tracking challenges faced by an employee or freelancer or other self-employed professionals?

Not tracking all the activities:

As we explained above, tracking all the activities that you did for completing a multiple projects is essential. For example, if you do not include the time allocated on doing research and on meetings with your clients in your billable hours, you will lose significant money.

Research shows that almost 36.4% of employees do not include the time they spend answering emails and phone calls in their billable hours. This eventually results in financial losses. Thus, it is essential to be careful about what you are including

Tracking your time after they have completed the task:

Another common mistake or challenge most employees face is they fill out their timesheet after finishing their work. This leads to them making random assumptions which eventually lead to financial losses and confusion.

When using time-tracking, the best thing to do is to track time real-time tracking using software that runs in the background while you work. Alternatively, if you are using a manual or offline time-tracking method, make it a habit to fill your time sheet every day.

Lack of regular review:

Most professionals often forget to review their timesheet data and their performance regularly. They simply track the time on each activity for billing their clients and nothing else.

This prevents them from making the most out of their time-tracking efforts. It is important to take out a few minutes of your time and go through your daily performance every day.

Doing so will ensure that you are not spending too much time on unnecessary activities while the important ones aren’t getting the time and attention they deserve.

Thus, when starting with time-tracking, it is essential to have a clear plan in mind. This will ensure that you are ready to deal with all future challenges effectively.

Not having a clear action plan can lead to a loss of finances and a failure of your entire time-tracking procedure.

Frequently Asked Questions

1. Are time tracking apps effective/worth it?

The short answer to this question is yes! Investing in the best time tracking app that suits your needs is absolutely worth it. Whether you are buying a time-tracking app for your personal use or investing in it for your team, the software will help you in more ways than one. 

Good time tracking apps removes the common errors caused when you track time manually. It also helps you keep track of time on various tasks with the help of automation.

Finally, robust time-tracking software is an essential tool for an organization’s management too. It helps in tracking the time spent on each project and how productive each employee has been. 

2. Are time tracking apps good for remote employees?

When they create projects and project tracking reports, yes, time-tracking software offers several benefits to remote employees. For example, remote employees can use good time-tracking app to track the time spent on different websites and applications. It helps the limit distractions and focuses on their work. 

Employers can also use time-tracking software as a productivity app as it is very helpful when it comes to productivity monitoring of their remote team and ensuring that they are dedicating the necessary amount of time to the tasks assigned to them. 

3. Are time tracking apps good for freelancers?

Time-tracking software is one of the most important tools for freelancers. It helps them accurately measure the time they spend on each project and charge their clients accordingly. Moreover, time software can be easily integrated with various project management tools and make managing their work easier.

4. Is time-tracking software good for virtual assistants?

Just like remote workers and freelancers, virtual assistants can also use time-tracking software and greatly benefit from them. Time-tracking software enables virtual assistants to track their activities, analyze how much time they spend on each activity, and organize them in a better way.

5. Can time-tracking software increase productivity?

Yes, time-tracking software can help in increasing the productivity analysis of remote employees and freelancers. In fact, increasing productivity is one of the biggest reasons why most people invest in the best time tracking software that suits their needs.

These software help people in finding out where and how they spend most of their time while working. In this way, users can minimize their distractions and improve their productivity and performance over time.

Amongst the various functions and processes that an organization has to perform, employee recruitment has the most impact on its growth. After all, your organization is as good as the people working there are, right?

Organizations can either handle their complete recruiting process by themselves or they can take the help of temporary recruitment agencies to find the most suitable candidates for their company.

Either way, the goal of recruitment remains the same – finding the most suitable candidate for the job, hiring them, and offering them ample opportunities for learning and development.

Recruit with Confidence!

With the growth of technology, companies now have started using recruitment software to assist them in the process.

These platforms are designed to automate and manage the repetitive/routine tasks of the process. It makes the job of the hiring manager much easier and quicker

In the article, we will walk you through everything related to recruitment, its best practices, its challenges, and the growing importance of software.

Read this piece till the end to find out more about recruitment, the current recruitment market, and the growing importance of recruitment tools in the modern business world.

What is Recruitment?

Simply put, recruitment is a continuous process that involves finding, selecting, evaluating, and developing the necessary personnel to fill in the required job roles in an organization.

It is an organizational process concerned with the recruitment, selection, placement, and development of employees. An employer or manager tries to fill in different job roles in their team/company by hiring the most suitable and skilled candidates.

Along with finding and hiring suitable candidates, recruitment is also concerned with their continuous learning and development.

This allows their employees to be up-to-date with the latest industry trends and give their best at their jobs.

When it comes to the success of your organization, finding and hiring the best employees is critical.

If you hire highly skilled and knowledgeable talent, your chances of achieving your business goals increase significantly.

What are the Different Types of Recruitment Methods?

The different modes of recruitment include the following:

1. Recruitment agencies:

There are a large number of recruitment agencies and executive search firms that have a large pool of qualified candidates. Organizations can get in touch with these agencies, and tell them about the job position they want to fill in, and the expected skills and qualifications for the job. The agency will then help the organizations get in touch with the best candidates.

2. Employee referrals:

Almost every company has an employee referral program. The program encourages its existing employees to refer their friends and acquaintances for job vacancies in the company.

3. Promotions or transfers:

Another common way in which companies fill various vacancies is by promoting qualified employees to higher job positions. The promotion also involves higher responsibilities and thus, a higher salary and perks. On the other hand, companies can fill the vacancy in another branch by transferring employees.

4. Online hiring platforms:

With the growing importance of technology in every sector and industry, recruitment and hiring have also gone online. There are multiple online hiring platforms through which employers can find the best candidates to fill the vacancies in their company.

What are the Best Practices for Recruitment?

Today, most employers are using recruitment software for job posting, analyzing candidate experience and profiles, and a lot more.

Leveraging these recruiting software has emerged as one of the best practices. It not only makes the work of the hiring manager a lot easier but also reduces the chance of human errors.

When it comes to effective recruitment, the best practices include promoting the job in the right way, applicant tracking, resume/candidate screening, new employee scheduling, interviews, and background checks.

A good platform helps in all these practices and makes them easier for hiring managers.

What kind of recruitment software is used by HR?

There is a large variety of recruitment software that recruiters use today. Some are meant for applicant tracking system purposes while others help in candidate assessments and onboarding.

Here is a list of some common types of recruitment and recruiting software that helps HR improve recruiter productivity today:

1. Applicant Tracking Software/System or ATS

An Applicant Tracking System is of profound importance for recruiter productivity. From handling job posting to resume parsing and tracking interviews, an ATS helps a company in all parts of the process.

An excellent thing about using a good Applicant Tracking System is that it helps the hiring manager in automating a large part of their work.

For example, hiring managers can use automation for the resume screening process by filling in some specific keywords and key questions in the ATS. Doing so will help in sorting the most relevant applicants easily.

2. Candidate Relationship Management Software

Another recruitment platform that most companies use at present is Candidate Relationship Management (CRM) software. Its function is quite on the same page as that of Customer Relationship Management software.

While an ATS is focused on screening applications, a recruitment CRM is focused on building a large pool of talented applicants who can be the right fit for the company.

With the help of powerful Candidate Relationship Management Software or CRM system, hiring managers can create awareness about their company and attract the right applicants with the help of targeted messaging.

They can then nurture these leads by engaging with them regularly.

CRM software helps in nurturing talent and people who have not yet applied for the job but have shown some form of interest in working at the company.

3. Software for interviews

Finally, modern-day organizations also use recruitment software for interviews that help in the management and tracking of all the interviews with qualified and passive candidates.

Feature-rich video interviewing software enables recruiters to conduct interviews from any part of the world. This type of recruiting platform also enables hiring managers to watch pre-recorded interview videos of candidates at a later date. This helps them in taking the right decision.

What are Recruitment Technology and Software?

recruitment software is a complete recruiting solution. The recruitment software enables hiring managers, and agencies in sourcing leads and top talent, screen CVs and handle resume parsing, managing and track the applicants throughout the hiring process.

The best thing about this technology and software is they make the entire recruitment and hiring process incredibly streamlined and simple.

Today, there are a large number of recruitment platforms available in the market. Businesses and temporary recruitment agencies can choose the right one based on their requirements and budgets.

Want to know more about the recruitment software of 2022? If yes, then make sure to check out our article about the “Top 10 Staffing Software“

How do Organizations and Recruitment Agencies Benefit from Having Recruitment Software Solutions?

A bespoke recruitment solution is all about having the right strategies and using the right recruitment agency software for targeted messaging and creating personalized job descriptions.

It not only makes their recruitment more effective but also helps them in attracting and hiring the top talents with less effort and time.

Here are some major benefits of having a bespoke recruitment platform can benefit an organization:

1. It is cost-effective

Using recruitment technology and recruiting software or taking the services of recruiting agencies is a cost-effective way to recruit the right candidates for jobs in your organization.

If you choose to hire the services of a third-party recruitment agency, you will not have to deal with the additional costs of hiring. This includes hiring an HR manager who can manage the entire process, spending money on sourcing leads, conducting interviews, and whatnot!

2. It makes the process much quicker

Whether you choose to use some powerful recruitment software and tools with unique features or go for a recruitment agency that uses these recruiting software, you will be able to complete the entire recruitment process quickly.

This is because recruitment software can simplify a large part of the recruitment process through automation, leaving you with more time to focus on other important tasks.

Similarly, if you choose to invest in services offered by recruitment firms, you will be able to delegate a large part of the process to them. From bringing efficient leads to coding the first rounds of interviews, these recruitment agencies manage everything for their clients.

3. Find qualified candidates quickly

Having a bespoke recruitment solution also helps businesses in finding qualified leads very quickly. A good recruitment tool also helps in sorting the candidate database, thereby coming up with the most relevant resumes and top candidates’ profiles. For this, all the recruiter needs if feed the most relevant keywords and questions to the recruiting software and, it handles the rest of the job! Easy and quick!

What is the Relevance of Recruitment Software in Today’s Remote Work Environment?

Amongst all the different types of recruitment software available in the market, recruitment software is one of the most important business tools for modern-day organizations.

As businesses continue to evolve, hiring managers will need to have robust recruiting software that can help them manage their tasks and achieve goals in less time. Today, recruitment software is offering all this and more to recruiters, and thus, their demand is rising at a fast pace.

Recruitment software including ATS and interviewing tools are so relevant today because of the following reasons:

• They help in effective applicant tracking and ensure that no relevant and skilled candidates get missed.

• As a recruiter, you have to simply add the relevant keywords and questions to these recruiting software and they will help you find the most qualified leads within minutes. No more sorting through hundreds of job applications manually.

• Recruitment software help in conducting interviews and background checks for remote employees

• This software also helps in reducing human errors. Since a large part of the task is handled by algorithms, the chances of missing a qualified lead or rejecting a suitable remote candidate mistakenly reduce.

• Another reason why this type of recruiting platform has become so relevant today is that they help recruiters in growing their databases effectively. With the growing popularity of remote work, recruiters now have the chance to hire employees from all across the globe. A recruitment platform helps in storing the applications and resumes of all such leads and hiring managers can use them when the need arises.

They help users achieve more in less time. And anything that saves our time today is of utmost importance to every professional today!

What are the Challenges that Organizations Face in Recruitment Process?

Recruitment is one of the most important functions of business organizations, and it comes with its own set of challenges and issues. While there are a lot of people with talent looking for a job, not all of them are the right for your company. There is a huge talent gap existing in the industry which makes recruiting the right people all the more difficult.

Apart from this, there are several other challenges that organizations face during the recruitment process. In this section, we will have a closer look at each of these challenges.

1. Shortage of skilled employees

As we mentioned above, while there is a large number of people with talent willing to apply for jobs, not all of them are skilled enough to be employed at your company. Hiring an employee who isn’t fully skilled to handle the work of your organization can do more harm than good in the years to come. Thus, it is essential for employers and hiring managers to carefully analyze the skills of their prospective employees and check their compatibility before hiring them.

2. Excellent candidates often have too many jobs offers

Another common challenge that organizations face in recruitment is that the best employees usually have multiple offers with them. Most companies are willing to hire talented and skilled employees and don’t shy away from improving their offers in case the candidate is exceptionally talented. This makes it higher for organizations to hire skilled and talented employees.

3. Increasing labor costs

Labor costs are one of the biggest expenses for organizations, and they are rising rapidly. Increasing labour billing/costs make it harder for companies to hire and retain good employees for a long period.

4. Rising demand for flexibility

The remote work culture has become incredibly popular after the COVID-19 pandemic. It gives employees the freedom to work from any corner of the world and enjoy a greater work-life balance.

Thus, more and more employees are drawn towards flexibility and are looking for companies that can offer them remote work positions. This creates a huge challenge on the part of companies as they have to evolve themselves to adjust to the monumental shift in the working culture.

Summary: The Wrap

Recruitment software is a type of technology that helps companies manage the hiring and onboarding process. It can be used to automate various aspects of the process, including posting job listings, tracking applicants, and scheduling interviews.

Recruitment software can also help HR departments manage employee records and documents, streamlining the onboarding process and making it more efficient.

Additionally, recruitment software can help companies improve their recruitment efforts by providing tools for sourcing and evaluating candidates.

Overall, recruitment software can help companies improve their hiring process and better manage their workforce.

Amongst the various functions and processes that an organization has to perform, employee staffing has the most impact on its growth. After all, your organization is as good as the people working there are, right?

Organizations can either handle their complete recruiting process by themselves or they can take the help of temporary staffing agencies to find the most suitable candidates for their company.

Either way, the goal of recruitment remains the same – finding the most suitable candidate for the job, hiring them, and offering them ample opportunities for learning and development.

Recruit with Confidence!

With the growth of technology, companies now have started using staffing software to assist them in the process.

These platforms are designed to automate and manage the repetitive/routine tasks of the process. It makes the job of the hiring manager much easier and quicker

In the article, we will walk you through everything related to staffing, its best practices, its challenges, and the growing importance of software.

Read this piece till the end to find out more about staffing, the current staffing market, and the growing importance of recruitment tools in the modern business world.

What is Staffing?

Simply put, staffing is a continuous process that involves finding, selecting, evaluating, and developing the necessary personnel to fill in the required job roles in an organization.

It is an organizational process concerned with the recruitment, selection, placement, and development of employees. An employer or manager tries to fill in different job roles in their team/company by hiring the most suitable and skilled candidates.

Along with finding and hiring suitable candidates, staffing is also concerned with their continuous learning and development.

This allows their employees to be up-to-date with the latest industry trends and give their best at their jobs.

When it comes to the success of your organization, finding and hiring the best employees is critical.

If you hire highly skilled and knowledgeable talent, your chances of achieving your business goals increase significantly.

What are the Different Types of Staffing Methods?

The different modes of staffing include the following:

1. Staffing agencies:

There are a large number of recruitment agencies and executive search firms that have a large pool of qualified candidates. Organizations can get in touch with these agencies, and tell them about the job position they want to fill in, and the expected skills and qualifications for the job. The agency will then help the organizations get in touch with the best candidates.

2. Employee referrals:

Almost every company has an employee referral program. The program encourages its existing employees to refer their friends and acquaintances for job vacancies in the company.

3. Promotions or transfers:

Another common way in which companies fill various vacancies is by promoting qualified employees to higher job positions. The promotion also involves higher responsibilities and thus, a higher salary and perks. On the other hand, companies can fill the vacancy in another branch by transferring employees.

4. Online hiring platforms:

With the growing importance of technology in every sector and industry, staffing and hiring have also gone online. There are multiple online hiring platforms through which employers can find the best candidates to fill the vacancies in their company.

What are the Best Practices for Staffing?

Today, most employers are using staffing software for job posting, analyzing candidate experience and profiles, and a lot more.

Leveraging these recruiting software has emerged as one of the best practices. It not only makes the work of the hiring manager a lot easier but also reduces the chance of human errors.

When it comes to effective staffing, the best practices include promoting the job in the right way, applicant tracking, resume/candidate screening, new employee scheduling, interviews, and background checks.

A good platform helps in all these practices and makes them easier for hiring managers.

What kind of recruitment software is used by HR?

There is a large variety of staffing software that recruiters use today. Some are meant for applicant tracking system purposes while others help in candidate assessments and onboarding.

Here is a list of some common types of staffing and recruiting software that helps HR improve recruiter productivity today:

1. Applicant Tracking Software/System or ATS

An Applicant Tracking System is of profound importance for recruiter productivity. From handling job posting to resume parsing and tracking interviews, an ATS helps a company in all parts of the process.

An excellent thing about using a good Applicant Tracking System is that it helps the hiring manager in automating a large part of their work.

For example, hiring managers can use automation for the resume screening process by filling in some specific keywords and key questions in the ATS. Doing so will help in sorting the most relevant applicants easily.

2. Candidate Relationship Management Software

Another staffing platform that most companies use at present is Candidate Relationship Management (CRM) software. Its function is quite on the same page as that of Customer Relationship Management software.

While an ATS is focused on screening applications, a recruitment CRM is focused on building a large pool of talented applicants who can be the right fit for the company.

With the help of powerful Candidate Relationship Management Software or CRM system, hiring managers can create awareness about their company and attract the right applicants with the help of targeted messaging.

They can then nurture these leads by engaging with them regularly.

CRM software helps in nurturing talent and people who have not yet applied for the job but have shown some form of interest in working at the company.

3. Software for interviews

Finally, modern-day organizations also use recruitment software for interviews that help in the management and tracking of all the interviews with qualified and passive candidates.

Feature-rich video interviewing software enables recruiters to conduct interviews from any part of the world. This type of recruiting platform also enables hiring managers to watch pre-recorded interview videos of candidates at a later date. This helps them in taking the right decision.

What are Staffing Technology and Software?

Staffing software is a complete staffing and recruiting solution. The recruitment software enables hiring managers, and agencies in sourcing leads and top talent, screen CVs and handle resume parsing, managing and track the applicants throughout the hiring process.

The best thing about this technology and software is they make the entire recruitment and hiring process incredibly streamlined and simple.

Today, there are a large number of staffing platforms available in the market. Businesses and temporary staffing agencies can choose the right one based on their requirements and budgets.

Want to know more about the staffing software of 2022? If yes, then make sure to check out our article about the “Top 10 Staffing Software“

How do Organizations and Staffing Agencies Benefit from Having Staffing Software Solutions?

A bespoke staffing solution is all about having the right strategies and using the right staffing agency software for targeted messaging and creating personalized job descriptions.

It not only makes their staffing more effective but also helps them in attracting and hiring the top talents with less effort and time.

Here are some major benefits of having a bespoke staffing platform can benefit an organization:

1. It is cost-effective

Using staffing technology and recruiting software or taking the services of recruiting agencies is a cost-effective way to recruit the right candidates for jobs in your organization.

If you choose to hire the services of a third-party staffing agency, you will not have to deal with the additional costs of hiring. This includes hiring an HR manager who can manage the entire process, spending money on sourcing leads, conducting interviews, and whatnot!

2. It makes the process much quicker

Whether you choose to use some powerful staffing software and tools with unique features or go for a staffing agency that uses these recruiting software, you will be able to complete the entire recruitment process quickly.

This is because staffing software can simplify a large part of the staffing process through automation, leaving you with more time to focus on other important tasks.

Similarly, if you choose to invest in services offered by staffing firms, you will be able to delegate a large part of the process to them. From bringing efficient leads to coding the first rounds of interviews, these recruitment agencies manage everything for their clients.

3. Find qualified candidates quickly

Having a bespoke staffing solution also helps businesses in finding qualified leads very quickly. A good staffing tool also helps in sorting the candidate database, thereby coming up with the most relevant resumes and top candidates’ profiles. For this, all the recruiter needs if feed the most relevant keywords and questions to the recruiting software and, it handles the rest of the job! Easy and quick!

What is the Relevance of Staffing Software in Today’s Remote Work Environment?

Amongst all the different types of staffing software available in the market, staffing software is one of the most important business tools for modern-day organizations.

As businesses continue to evolve, hiring managers will need to have robust recruiting software that can help them manage their tasks and achieve goals in less time. Today, staffing software is offering all this and more to recruiters, and thus, their demand is rising at a fast pace.

Staffing software including ATS and interviewing tools are so relevant today because of the following reasons:

• They help in effective applicant tracking and ensure that no relevant and skilled candidates get missed.

• As a recruiter, you have to simply add the relevant keywords and questions to these recruiting software and they will help you find the most qualified leads within minutes. No more sorting through hundreds of job applications manually.

• Staffing software help in conducting interviews and background checks for remote employees

• This software also helps in reducing human errors. Since a large part of the task is handled by algorithms, the chances of missing a qualified lead or rejecting a suitable remote candidate mistakenly reduce.

• Another reason why this type of recruiting platform has become so relevant today is that they help recruiters in growing their databases effectively. With the growing popularity of remote work, recruiters now have the chance to hire employees from all across the globe. A staffing platform helps in storing the applications and resumes of all such leads and hiring managers can use them when the need arises.

They help users achieve more in less time. And anything that saves our time today is of utmost importance to every professional today!

What are the Challenges that Organizations Face in Staffing and the Recruitment Process?

Staffing is one of the most important functions of business organizations, and it comes with its own set of challenges and issues. While there are a lot of people with talent looking for a job, not all of them are the right for your company. There is a huge talent gap existing in the industry which makes recruiting the right people all the more difficult.

Apart from this, there are several other challenges that organizations face during the staffing process. In this section, we will have a closer look at each of these challenges.

1. Shortage of skilled employees

As we mentioned above, while there is a large number of people with talent willing to apply for jobs, not all of them are skilled enough to be employed at your company. Hiring an employee who isn’t fully skilled to handle the work of your organization can do more harm than good in the years to come. Thus, it is essential for employers and hiring managers to carefully analyze the skills of their prospective employees and check their compatibility before hiring them.

2. Excellent candidates often have too many jobs offers

Another common challenge that organizations face in staffing is that the best employees usually have multiple offers with them. Most companies are willing to hire talented and skilled employees and don’t shy away from improving their offers in case the candidate is exceptionally talented. This makes it higher for organizations to hire skilled and talented employees.

3. Increasing labor costs

Labor costs are one of the biggest expenses for organizations, and they are rising rapidly. Increasing labour billing/costs make it harder for companies to hire and retain good employees for a long period.

4. Rising demand for flexibility

The remote work culture has become incredibly popular after the COVID-19 pandemic. It gives employees the freedom to work from any corner of the world and enjoy a greater work-life balance.

Thus, more and more employees are drawn towards flexibility and are looking for companies that can offer them remote work positions. This creates a huge challenge on the part of companies as they have to evolve themselves to adjust to the monumental shift in the working culture.

Summary: The Wrap

Staffing software is a type of technology that helps companies manage the hiring and onboarding process. It can be used to automate various aspects of the process, including posting job listings, tracking applicants, and scheduling interviews.

Staffing software can also help HR departments manage employee records and documents, streamlining the onboarding process and making it more efficient.

Additionally, staffing software can help companies improve their recruitment efforts by providing tools for sourcing and evaluating candidates.

Overall, staffing software can help companies improve their hiring process and better manage their workforce.

Today, more and more companies are using compensation management software to manage their employees’ payroll and other compensation in a better way. As companies grow in size and become more and more dynamic, traditionally managing everything becomes difficult.

This is where compensation management software comes into the picture. Compensation management software is a powerful tool that helps HR managers take care of each employee’s compensation packages easily and effectively. From employee payroll to other employee benefits like bonuses, paid leaves, etc. employee compensation management software can help you manage everything.

In this blog post, we will walk you through everything related to compensation management software. We will discuss their features, and benefits, and will also tell you about our top 10 compensation management software that can be the perfect addition to your company’s software suite.

So, let’s get started!

What is Compensation Management Software?

In the simplest terms, compensation management software is a planning system that is designed to handle and automate an organization’s compensation needs. The software streamlines the payroll and compensation-related data of each employee along with the organization’s compensation budget to create fair compensation packages.

The software helps HR managers automate a lot of their manual tasks and makes it easier for them to handle their company’s compensation needs. A good-quality compensation management software offers world-class tools and analytics that help managers in making informed and smart decisions.

How is Compensation Management Software Useful for HR?

The common uses of compensation management software include the following:

• The HR department and managers of a company can use compensation management software for effective salary planning
• Such software can also be used to analyze compensation data from previous years to come up with accurate salaries, increments, bonuses, etc.
• Along with HR, compensation management software is also used by employees of the company. Employees can use this software to access their salary statements, manage their benefit payments and rewards, compare salaries for similar jobs across different companies, and more.

The Top 10 Compensation Management Software in Details

Are you planning to get compensation management software for your company? Or are you planning to replace your old compensation management software with a new one? If yes, then the section is for you!

Today, there are a large number of compensation management tools and platforms available out there. Thus, it is super easy to get confused and overwhelmed with so many choices.

To make it easier for you, we are going to share our list of top 10 compensation management software that will take care of all your employee compensation needs. Read on!

1. Paycom

Paycom is an incredibly user-friendly compensation management software that brings everything into one place for you. From payroll to hiring and retirement, you can access all the information in a single place. The software also provides an intuitive dashboard where you can manage all the payroll entries, attendance, clock-in, clock-out, etc.

Managers can also access real-time reports, employee performance data, time off, etc. Paycom also facilitates tax calculations quickly and effectively.

2. Workday

If you have been in the corporate world for a while, you must have already heard of Workday at least a few times by now. Workday is one of the most renowned and widely used cloud-based enterprise management software. Workday is a dynamic software that aims to fulfill the needs of fast-developing businesses.

The software is your one-stop solution for all business needs including your employee compensation needs. It lets you manage employee compensation according to their tasks, performance, number of working days, attendance, time, and more. One of the best things about Workday is that it can be integrated with other third-party software.

3. Simply Merit

Simply Merit is another is not your regular employee compensation or payroll software. Instead, it goes above and beyond and helps HR managers in managing their annual bonuses and merit budgets. It is a cloud-based platform that offers information in real-time. Employers and managers are always aware of the things going on in the company, employee engagement, performance, and so on.

Another great thing about Simply Merit is that it offers the feature of automatic currency conversion. So, you won’t have to use any other software for converting currencies for your international workforce. Other notable features of this software include powerful analytics and an intuitive dashboard that is super simple to use and offers all the information in a streamlined way.

4. CompXL

Next up is CompXL – an excellent software that helps you manage all employee payments in one place. From payroll to bonuses to merit-based payments and total rewards, the software enables HR managers to calculate and manage everything in a single, easy-to-use application.

If you are looking for a less complicated and intuitive compensation management software that lets you handle everything, CompXL can be a fantastic choice!

Along with compensation management, the software also enables you to automate many of your manual tasks including Excel and emails. This saves you time and ensures that everything gets done without any issues. Other notable features of CompXL include easy integrations with third-party software, multi-currency deployment, and a feature to design long-term awards for top performers.

5. Ceridian Dayforce

Just like Workday, Ceridian Dayforce needs no introduction! It is popular HCM software that presents the entire employee lifecycle in an organization in an easily understandable format. The software enables the HR department to easily manage the workforce management payroll, benefits payments, etc. across the company,

HR managers can get real-time reports and updates and can perform tax calculations to meet all the complicated regulatory requirements quickly and effectively.

6. Salary.com

Salary.com is one of the most widely used platforms that serve over 45 million employees all over the world. It has over 8,000 B2B clients that trust it with all their workmen compensation management needs. Salary.com is your one-stop solution for everything from valuable compensation data to industry insights.

The platform has an application called CompAnalyst which helps HR managers in setting fair and accurate compensation for every employee.

The application automates compensation workflows and provides real-time reports and valuable insights. It can also be integrated with the HR budget and payroll system so that the HR department can track everything in one place.

7. Payfactors

If you are looking for compensation management software that centralizes and automates your entire compensation system, check out Payfactors. This software not only helps you automate your payroll and compensation calculations but also offers the latest compensation-related information and industry insights.

However, the best thing about Payfactors is its powerful tools and analytics. They analyze the latest market data and help you determine the right amount of compensation for every job title and employee. This enables you to set competitive salaries and hire and retain the best talent in the industry.

8. UKG Pro

It is a renowned global HCM software that offers a host of compensation-related services to large corporate firms and multinational companies. Thus, if you are looking for powerful software that can easily handle the compensation systems of a large organization with several hundred employees, UKG Pro can be a safe bet!

The software has a global reputation and is trusted by hundreds of other companies. It allows you to manage the salary structure of every employee across the organization, structure rewards, and bonuses for top-performing employees, and keep track of compensation history.

Managers can also access real-time reports and track the attendance and working time of their team members through a simplified dashboard.

9. Payscale Marketpay

Payscale Marketpay is another super popular and easy-to-use software that helps you handle all your compensation management needs. The best thing about this software is that it equips you with all the latest industry information that helps you make an informed decision.

Payscale Marketpay comes with some fantastic tools that help HR managers in influencing pay strategies, setting the price of each job correctly, and providing all the company executives with valuable and correct information. Managers can access year-over-year compensation analytics. Further, the software also comes with an intuitive Report Writer that helps in writing over 60 different types of standard reports.

10. Compport

If you want to get compensation management software that offers you complete flexibility to handle things, Compport is for you. It is a SaaS solution that comes with several excellent features that make it easier for you to manage your company’s payroll, merit payment, and other payment-related things.

Compport also provides salary reviews, insights, customized salary and incentive plans, and reward schemes according to the needs of your company. Its reward and recognition plants are some of the best and easiest to use in the industry. Further, employees also have the option to access salary and rewards statements in a digital format.

Who are the Target Users of Compensation Management Software?

Compensation management software is meant for people managing an organization or working in it – the managers and the employees. Compensation management software benefits every kind of business from multinational companies to small businesses with just 5 to 8 employees.

With that said, let’s have a look at the common clients and users of this kind of software:

1. The Human Resource department of any company, big or small
2. Managers
3. Small and medium-sized businesses
4. Multinational organizations
5. Employers having fully remote teams
6. Employees

Notable Features of Compensation Management Software

Some of the most notable features of compensation management software include the following:

1. Budgeting and reporting: Top compensation management software comes with advanced tools that help HR managers in creating salary budgets. They offer real-time reports, analytics, and industry insights that make budgeting more easier and informed. This software comes with a pre-built template that can make budgeting a lot easier and quicker.

2. Effective salary planning: Are you confused about deciding the salary for each department and job title? Compensation management tools can help with that too. Almost every compensation management software offers valuable information and other salary-related data within the industry to help the HR department in coming up with fair, competitive, and accurate salaries for their employees.

3. Self-service for employees: Compensation management software is not only meant for a company’s management but for employees too. Employees can use this software to access their salary and rewards statements. They can also use the information provided by this software to compare salaries with the industry standards and ensure they are not being underpaid, and so on.

Other Software and Services Related to Compensation Management

Some major services offered by compensation management software are as follows:

• Effective and effortless salary planning
• Budgeting and reporting
• Increased safety of the company’s compensation-related data
• Enhanced automation and reduction in human-based errors
• Latest salary insights and industry data

What are the Benefits of Using Compensation Management Software for an Organization?

Top-notch and user-friendly compensation management software offers a host of benefits to modern-day organizations. From startups to large companies, compensation management software has several advantages for all kinds and sizes of businesses.

Let’s have a look at some of the most common benefits offered by this software:

1. One of the biggest benefits of using compensation management software is that it reduces your need to do manual tasks. You no longer need to make those unending spreadsheets for calculating employee compensation. The software will automate most things, thereby helping you save a lot of time and reducing errors.
2. HR managers can also streamline their company’s entire compensation process with the help of top-notch compensation management software. Such software enables managers to access all the compensation, reward, payroll, and other data in a single place (usually dashboards) for easy handling.
3. High-quality and reputed compensation management software also comes with enhanced data protection. It offers strict access controls and security features to prevent unauthorized access to the compensation data. So, HR managers can rest assured that the company’s salary-related data will remain protected.

The Wrap

So there you have it! That was all about compensation management software, its uses, features, and benefits. We hope you found this article useful and that we were able to provide you with all the details related to this software.

In case you are still confused about whether you should invest in compensation management software for your business or not, the short answer is yes, you should! While you will have to spend some additional money for buying it, the amazing benefits offered by such software are worth it!

Video interviewing software has become indispensable in the post-pandemic world. Many businesses and organizations now operate with remote teams.

Remote hiring is an integral part of running a remote team, and Indeed ran a study and found that 82% of respondents employ video interviewing in their process.

Remote hiring is not easy to manage and execute. Remote hirings have several challenges, like ensuring transparency, coordinating interviews, and keeping track of applicants.

Now, hiring managers and HR professionals aim to find ways to streamline remote hiring processes and overcome these challenges. Video interviewing tools enable remote teams to carry out remote recruitment effectively.

If you are new to video interviewing, check out our comprehensive interview guide. We also have our statistics page, where you can find everything you need to justify implementing video interviewing into your hiring process.

What is Video Interviewing Software?

The term video interviewing software can be misleading since these tools do much more than host video interviews. Video interview tools have features that make them more powerful than video conference tools like Zoom and Google Meet. For example, using these tools, you can set pre-recorded video tests for candidates. You can also sort applicants based on their skills, experience, or other parameters.

In other words, video interview software provides a complete suite of tools and features for HR professionals to manage online hiring.

How is Video Interviewing Software Useful for HR?

Features and uses of video interview tools vary depending on which tool you use. However, most tools have some common features.

You can perform the following tasks with video interviewing software:

• Host video interviews with candidates
• Create pre-recorded tests to filter applicants
• Integrate with ATS (Applicant Tracking System) to streamline the hiring process
• Build a talent pool of candidates
• Filter candidates based on their skills, experience, etc.
• Manage communication with candidates.
• Create multiple interview formats (video, audio, text)

Depending on your chosen tool, you can get additional features like candidate ratings, feedback, group discussions, and integration with other platforms. We have a more comprehensive list of video interviewing software features and benefits to consider for your business here.

Video interviewing software makes every aspect of the hiring process more efficient.

Top 10 Video Interviewing Software in Details

1. VidCruiter

VidCruiter is one of the best video interviewing software out there. Its user-friendly interface, functional features, and extensive integrations have earned the first position on this list. Several leading companies use VidCruiter to manage their hiring process.

The best feature of VidCruiter is its applicant management system. Anyone who applies for a position is kept updated about the status of their application. No candidate is ghosted, so your company gets positive reviews and draws more applicants.

Besides its advanced features, VidCruiter has all the regular features like 1:1 video interviews, pre-recorded interviews, and automated scheduling.

2. SparkHire

SparkHire is among the best video interviewing software to screen many candidates. You can also host 1:1 and pre-recorded interviews with SparkHire. The most impressive feature is its dashboard, where you can see and evaluate every candidate and their interviews. You can then rate and comment on each interview and determine the most suitable candidates. You can also document rejection reasons and send emails to notify rejection.

SparkHire is a great video interview tool that provides a complete suite for conducting online interviews. Be it scheduling, collaborating, or filtering, SparkHire does it all.

3. ScreeningHive

ScreeningHive is a streamlined video interviewing software that lets you create pre-recorded video interviews with different templates. You can then set up a time for candidates to take the test. ScreeningHive manages all the aspects of the one-way interview, like checking microphones and cameras and ensuring transparency. You can conduct individual interviews or batch interviews with ScreeningHive.

Once the interviews are done, you can evaluate each applicant and rate them accordingly. It helps recruiters save time and money, especially with numerous applicants. ScreeningHive is an effective video interviewing software for businesses of any size.

4. HireFlix

HireFlix is the best video interviewing software for one-way interviews. However, that’s not all. HireFlix is an all-in-one suite for HR professionals and recruiters. It integrates with your ATS to provide a seamless hiring experience for both recruiters and candidates.

According to G2, HireFlix is the best video interviewing tool. It’s a must-have tool for recruiters who want an easy-to-use platform for managing their entire recruitment process. HireFlix also gives candidates a great experience by keeping them updated about the status of their applications. You can also conduct unscheduled interviews with HireFlix, where candidates take the interview whenever they want. All the interviews are saved for evaluation and selection.

5. Kira Talent

Unlike the other tools on this list, Kira Talent is not primarily targeted toward HR professionals and recruiters. It’s an online evaluation tool for educators and educational institutes. Kira Talent lets schools, colleges, and other educational institutions evaluate candidates on various parameters. For example, it lets you host customized competency-based tests to get a complete overview of a candidate.

Kira Talent is a must-have tool for education institutes that strive for excellence. It removes rote learning from the evaluation process and helps educators better understand students.

6. Willo

Willo is an easy-to-use video interviewing software best suited for companies that want a scalable solution. You can conduct thousands of interviews every month with Willow. You can get a free trial of this tool to decide if you want to continue using it.

The best thing about Willow is its easy 4-step process to conduct interviews. The first step is to set up a video interview with questions. Then send the link to applicants, who can complete the test independently. Finally, you get all your interviews in one place to evaluate.

Willow may not be the best video interviewing software, but it has the essential features with a simple user interface.

7. Hinterview

Hinterview is the best video interviewing software in terms of features, integrations, and support. Unlike the other tools on this list, Hinterview is a software suite. Hinterview and Hintro are the two apps in the suite. Hintro helps create one-way videos for clients and candidates. Hinterview is meant for two-video interviews and meetings.

Hinterview is designed for recruiting agencies. Early-stage startups and small businesses won’t find all of its features helpful. Hinterview also provides training and support for businesses and HR teams.

8. myInterview

myInterview calls itself ‘the future of hiring,’ and it’s not far from the claim. myInterview Intelligence™ uses machine learning algorithms to identify the best matches for different job descriptions. As a result, you always have a selection of ideal candidates for every opening.

If you are comfortable with AI managing a large part of your hiring process, myInterview is a great option. It analyzes interviews for personality traits, soft skills, and keywords that match what you’re looking for. myInterview also has a free plan that you can use for as long as you want.

The heavy use of AI in screening is a promising step toward automating hiring tasks. myInterview is doing a great job in this field.

9. EasyHire

EasyHire is another video interviewing software that uses AI and machine learning to filter candidates. Specifically, it uses emotion recognition technology to evaluate video interviews and give unbiased insights. You can speed up your hiring process significantly with EasyHire.

EasyHire helps hiring teams make quick data-driven decisions. You can compare multiple candidates based on specific metrics.

If you want comprehensive video interviewing software, EasyHire will cover all your needs. It has all the features that hiring teams can benefit from.

10. InterviewStream

InterviewStream has all the standard features of video recruiting tools. You can create custom interviews, schedule interviews, review recorded interviews, and communicate with candidates from the platform.

InterviewStream has four apps that work together: interview builder, interview on Demand, interview scheduler, and interview connect.

If you want a simple and reliable video interview software, consider using InterviewStream. Compared to some video interviewing tools, InterviewStream is quite streamlined and minimalistic.

As a result, there aren’t many things that you’d need to learn to use this tool. InterviewStream caters to industries like schools, universities, large companies, and emerging businesses.

Who are the Target Users of Video Interviewing Software?

HR professionals are the primary target users of many tools and platforms like employee recognition software, especially video interviewing software. However, anyone who frequently hires employees can benefit from these tools.

For example, agency owners can use video interview software to connect with freelancers and independent contractors.

Video interviewing software has immense potential in the education sector. These tools can be used in online education to enable a more efficient communication channel between students and instructors.

Dedicated interview software can create an interactive learning environment compared to video conferencing tools like Zoom.

Video interviewing software is essential for anyone who wants to establish a more efficient communication channel with stakeholders.

Notable Features of Video Interviewing Software

Several features stand out in video interviewing software. We have already discussed the common features of video interview tools above. All these features work together to make the hiring process smoother.

The ability to hold asynchronous interviews differentiates video interviewing tools from other video conferencing tools. Moreover, video interview tools are fine-tuned for HR professionals.

They perform tasks that make hiring easier and smoother by ensuring you don’t miss out on any deserving candidate.

At the same time, they help improve transparency and make your company more desirable for job seekers.

Other Software and Services Related to Video Interviewing

Applicant Tracking Systems are the closest relative of video interviewing software. Most video interview tools integrate with ATS, providing a comprehensive system for managing candidates and talent pools.

Video conferencing tools are also useful in some aspects of hiring. However, video conferencing platforms become redundant when using video interviewing software.

Workspaces (Google Workspace, Microsoft Workspace, etc.) can also integrate with video interview tools to streamline hiring. You can inform candidates about the latest developments and keep them updated with your video interview tool.

What are the Benefits of Using Video Interviewing Software for an Organization?

There are multiple benefits of using video interview tools. Here are some of the most significant benefits:

• Save time: Hiring can be a long-drawn and tedious process. From posting ads to screening CVs to conducting interviews, the entire process can go on for months. Video interview tools make these processes significantly faster. For example, a pre-recorded video test can screen hundreds of candidates and give you a list of the most promising applicants. HR professionals can save a lot of time by using these tools.
• Save money: The longer a hiring process continues, the more expensive it becomes. Apart from resource expenditure, a company can lose out on potential gains by having a vacant position for a long time. Video interview tools enable fast recruitment and help businesses save money.
• Brand awareness: As mentioned, video interview tools and applicant tracking systems promote transparency. You can also set up a mechanism for giving and receiving feedback. These things make your company a more desirable workplace. As a result, you will get better applicants without spending much money on ads and job posting websites.
• Complete control over the hiring process: Managing every aspect effectively is extremely difficult, especially if the HR team is short on resources. Video interview tools allow organized, systematic, and controlled interviews even with a small HR team.
• Easy to use: Most video interview tools have no learning curve. You can use video interview software if you are familiar with general video conferencing apps and applicant tracking systems. These tools also integrate with a company’s existing workflow, so there’s no need for a complete overhaul of hiring systems.
• Efficient screening: Manually screening thousands of candidates is a humanely impossible task. Fortunately, video interview tools make setting up automated tests and filtering unqualified candidates easy.
• Talent pool creation: Most companies understand the importance of having a talent pool. If you don’t have one, a video interview tool can help you create a comprehensive talent pool. This pool would consist of promising candidates, but you don’t have any immediate openings for them. Having an extensive talent pool makes hiring much faster.

The Wrap

Remote hiring comes with many challenges. A video interview tool is one of the most effective ways to overcome these problems. We hope this list introduces you to the best video interviewing software available in 2022.