Tag: productivity tool

nTask: An Efficient Project and Task Manager

Why is using a digital task manager advantageous in this day and age?

As we move away from the physical complications of yesterday’s world and move into the digital ease of the new age, we adopt and replace some aspects of our lives in hopes of making ourselves more efficient.  

Just as we have moved from paperback books to e-books, so too have we moved away from paper-based tasks to digital tasks.

No more registers and large piles of papers to document progress reports on. Everything has moved online, on a more sustainable and easy-to-use platform.  

To further this digital movement, one platform that has emerged is nTask; it allows you to keep track of your tasks online efficiently and productively, saving you both time and energy. 

What Is Good Time Management?

Time management is the application of techniques to use your time efficiently and productively. It involves planning and dividing your allotted time between tasks. The goal is to accomplish your tasks without feeling overwhelmed or stressed so you can be more present at work and carve out time with your friends and family.

Learn more about 11 Time Management Techniques to Help Improve Your Remote Work.

What is nTask?    

nTask is a cloud-based task management platform that caters to individuals and businesses alike.

It provides users with tools that enable collaboration with team members, task management, meeting scheduling, and more.  

With nTask, users can assign tasks, generate progress reports, set recurring tasks, share files, attach files to tasks, and create checklists.

This platform also enables users to plan and monitor budgets for different projects, allot resources, define risks and issues, and monitor team members’ time spent on various tasks.  

Additionally, nTask supports integration with Google Calendar and Outlook, which provides meeting management and calendar management features and makes overall task management a smoothly running process.

Mobile applications for Android and iOS devices are also offered that enable remote access. 

How does nTask work as a digital task manager? 

Here’s a detailed step-by-step guide on how nTask works.

Amazingly, nTask allows you to sign up for free, which is to the users’ benefit as you can take some days to explore the application without paying for it.

https://www.youtube.com/watch?v=3q-OHNg10aA

When you click on the sign-up button and add your email address, you will be asked to make a team name and invite team members, the latter is optional.

Once you are done, you will see your workstation or dashboard appear. This is where you will create your workspace.  

The workspace is very easy to navigate, you just have to click on the button at the center of the page that says, “Add workspace” and create your first task.

After clicking the button, you will be asked to name your workspace and create a distinct URL for your project. As soon as the project is done, you will be led to the next step.  

Now you can click on your project from the dashboard and enter its domain. Here you will be asked to create tasks for this project. On a bar, you will see the words “Add new task,” and you can click on them to create your tasks.

Serving its role as a digital task manager, nTask allows you to set a date for a task, prioritize it, or even give an anticipated date for completion. You can then check the status of its completion.

Next, you have the option of creating a meeting for the project.

Here, you can conduct productive meetings, set dates, and times for collaborations, and take notes from the meeting. Just like adding tasks, you can add as many meetings as you like, and you can check their dates and progress. 

Wait there’s more…

The third feature that nTask offers you is the Timesheet. With this option, you can easily track time online and avoid any bottlenecks.

Charts are very easy to make and can be drafted remotely. No physical or manual timesheets are necessary, you can simply add your tasks and meetings and connect their times and dates to the Timesheet to save all the progress information right there and then.  

You can also create issues. This feature allows you to track, assign, prioritize, and fix bugs and issues faster.

When it comes to the format, this page is similar to the task page and is super easy to navigate. You have the option of assessing and prioritizing issues and their fixes.  

Lastly, you have the risk option. This is where you can assess your risk matrix and identify the probability of a risk and its impact.

This platform allows you to mitigate such risks and helps you be the least impacted team using strategy and probable solutions.      

task manager

Pros and Cons of nTask  

ProsCons
Easy-to-navigate digital task manager and is also a great tool for project management, allowing you to have smooth communication with your team for collaborations Customer service needs improvement
Free 14-day trial period so you can spend your money wisely.Additional customization and integration options are needed. 
Best application for document sharing and remote collaborations
Besides managing tasks and files, nTask also allows you to manage financial resources if you need to execute a specific task
Comes with visualization functions in Gantt Charts and excellent integrations with Google calendar and Outlook
Administers and manages tasks from the service in the integrated cloud, making the information stored much more secure and easily available
Can create checklists while dealing with tasks, set the status of your task, and verify the progress using an automatic progress meter
Comes with a native meeting management tool and native modules for bug/issue tracking
Pros and Cons of nTask

Pricing 

nTask offers its users four different pricing plans with distinct features for each one. Each plan offers a 14-day free trial without giving in your credit card information.

You can make an informed decision about your purchase. Each plan is billed monthly, and yearly, the overcost comes down when choosing the latter.  

The details for all the plans are as listed below: 

1. Basic Plan  
  • Billed at $0 per month and per year
  • Allows you 100 Mbs of storage space 
  • Can have up to 5 members per team 
  • Unlimited workspaces
  • Unlimited tasks 
  • Meetings 
  • Timesheets 
  • Issues tracking 
2. Premium Plan  
  • Billed at $3.99 per month and $2.99 per month for an annual subscription 
  • $1 per user per month for up to 3 users
  • All the Basic plan features 
  • 5 GB of storage space 
  • Projects 
  • Gantt
  • Kanban 
  • Bulk action 
  • Custom filters 
3. Business Plan  
  • Billed at $11.99 per month and $7.99 per month for an annual subscription 
  • All the premium plan features 
  • 10 GB of storage space 
  • Save custom filters
  • Risk management 
  • Custom roles and permissions 
  • Advanced reporting and integration 
4. Enterprise Plan 
  • Get a quote for billing 
  • All business plan features 
  • Custom onboarding 
  • Dedicated account manager 
  • Dedicated cloud 
task manager

Final Thoughts  

nTask is an incredible resource for individuals and businesses alike. One of its best features is that it is completely online and, thus, sustainable.

As a project and task manager, it is bound to help you with your time management and risk assessment, leaving you with ample amounts of free time to focus on other things.  

This platform is essentially a productivity guide that increases your levels of efficiency and helps you organize yourself and your project.

Trusted by companies like Google and Apple, it is the best tool in the market, and you absolutely have to try it. It has changed many lives simply by making people’s work more organized and tasks more achievable.  

Clearly, nTask is a winner in the task manager industry and has won many hearts merely by its easy-to-use technology. So, what are you waiting for?

Go and sign up for free and check the application out, you won’t regret it.   

What is Slack?

Slack is a business communication tool that provides a platform for remote teams to share information such as files and documents with the team members.  A perfect tool for team collaboration!

Check out our article here – Slack: An Excellent Communication Tool For Remote Teams

What is Zapier?

Zapier is a task automation platform, meaning that it allows users to integrate the different web applications they use. The team is based in California but has a global reach as well as employees based in the United States and 23 other countries.

It has over 2000 applications for you to choose from and works with all your favorite websites, including Facebook, Gmail, and YouTube, to allow for a hassle-free user experience.  

Check out our article here – Zapier Say Goodbye To Repetitive Tasks

References :

https://www.ntaskmanager.com/pricing/

https://www.softwareadvice.com/project-management/ntask-profile/

https://taskreports.com/ntask-review/

https://www.ntaskmanager.com/

https://www.capterra.com/p/172292/nTask/#:~:text=Pros%3A%20The%20best%20to%20manage,and%20formatting%20options%20are%20missing.

How to Use Trello Boards and Visually Organize Your Projects To Work Smarter

Trello is like a digital corkboard and the Trello board is your key to organizing and systemizing your workflow. Below you can learn how to use Trello boards to pin virtual cards containing important information in list form. You can fully customize these lists and add or take away any detail you like. 

The application follows the well-known Kanban method of organization and can help you effectively categorize data without compromising on accessibility.  

Stop struggling to manage your projects!

As of 2021, the application has over 35 million active users from every part of the world, which is a massive increase from the 14 million it had in 2019. Trello has gained popularity across universities, is actively used by start-up organizations and large, well-established businesses alike, and has become a staple in the world of digital organization. 

How to Organize a Project With Trello Boards 

Trello offers many fantastic features. Here’s how to use them: 

Card Customization with your Trello Board

Trello’s cards are remarkably easy to customize. All you need to do is pick and open a card by clicking on it, and use the toolbar to the right to add features to your list. You can customize the list’s text and add images, too. Trello’s text input is Markdown-enabled, allowing users to use keyboard shortcuts when typing to emphasize their text.  

You can also mention deadlines using the “Due Date” tool, make an interactive checklist, or invite other Trello users to collaborate with you on a card. 

Adding Members to Your Trello Board

Adding members has never been easier. You can easily invite as many people to your board as you like by clicking on the “Members” tab on the right-side toolbar. Once your members have joined the board, a small icon featuring their profile picture will appear. You can drag and drop these icons to cards to help divide tasks between collaborators. You can also mention members in comments by simply tagging them using the “Mention a Member” option listed right below each comment box. 

Trello’s New Feature: Butler 

Trello’s Butler feature aims to “let the robots do the work” and allows users to boost productivity through automation.  

Butler can: 
  • Follow rule-based triggers 
  • Create a custom card and board buttons 
  • Interact with the calendar and due date commands 

Trello Pros and Cons for Your Business

Trello, like any other product, comes with a unique set of pros and cons. 

PROSCONS
Trello boasts an easy-to-use interface with virtually no learning curve. It is suitable for people of all ages and does not require in-depth training or guidance to understand. Getting used to the layout and tools is easy, and can be comfortably understood on your own. This isn’t the best application to use if you’re aiming to write long passages. Trello’s note-keeping feature is limited and will only let you pen short descriptions.  
This application makes teamwork easy by allowing you to add as many members as you like (for free!) You can then assign each member a card, or multiple members to various cards.  Trello’s customer support service isn’t the best. Though polite and helpful, it may take you a while to get a reply from a customer representative. 
Trello’s free version is remarkably powerful and allows you to go all out. While the paid versions certainly do have more to offer, it is unlikely that you’ll need to upgrade to them. The free plan can easily cater to the needs of large businesses as well as individual or smaller group projects. There is no lagging or update time. Any changes made by any member with an active internet connection are seen on the spot in real time. 
Trello is accessible through any smart device. You can use the free downloadable app for iOS and Android, or open Trello on Kindle Fire tablets or your smartwatch. Trello also works on computers. All you need to do is log onto their website.  
Trello’s free version is remarkably powerful and allows you to go all-out. While the paid versions certainly do have more to offer, it is unlikely that you’ll need to upgrade to them. The free plan can easily cater to the needs of large businesses as well as individual or smaller group projects. 
You can easily integrate your Trello account with Google Calendar. Upon integrating a Trello board with Google Calendar, you will be able to view your cards and due dates together in one place.
Trello supports Gantt chart creation, making data organization remarkably easy. 
You can create as many personal boards as you like for free, so there’s no true limit to the number of projects you can launch and manage simultaneously. 
Pros and Cons of Trello

Trello Pricing: Free, Standard, Premium, and Enterprise 

Trello has a set of pricing options to choose from: 

1. Trello Free Plan

Trello’s free plan offers unlimited personal boards, cards, and lists. You can attach single files that are up to 10MB each. You can create up to 10 team boards and integrate a single Power Up function per board. This version also offers 2-factor authentication for admins to ensure security. 

The free version also has many excellent Butler functions, including the following: 

  • Ability to add simple automation to your everyday tasks 
  • Run Commands limited to 1 card button, 1 board button, and 1 rule per board 
  • An allowance of 50 Command runs per month 

2. Trello’s Premium Plan  

This plan costs $10 USD when billed annually, or $12.50 when billed monthly. Similar to the Standard plan, this version offers unlimited personal Trello boards, cards, and lists. However, it also allows users to attach up to 250MB per file attachment.  

In addition to this, the Premium plan offers advanced checklists, priority support, and the ability to create Observers, which are team members who are allowed limited interaction abilities. You can also customize the background and add stickers. 

As for team features, you can create unlimited team boards and create board collections by grouping boards with mutual members or goals together. This version allows for unlimited Power Ups, the ability to create custom fields with advanced elements like checkboxes and dropdown lists, and adjustable list limits.  

You can also create card duplicates with the card repeater function, access the calendar view, add locations to a card view them on a map, and use the voting function to collect votes from team members. The Premium plan also allows for over 100 app integrations, including popular choices like Google Drive, Dropbox, and Salesforce. 

Here are the Business Plan’s most prominent Butler features: 
  • 1,000 Command runs per team and 200 per user, with the team quota pooling up to a max of 6,000
  • Command scheduling 
  • Email notifications 
  • HTTP requests 
This version also has many new security features: 
  • Advanced admin permissions 
  • Domain restricted invites 
  • Member deactivation 
  • Google Apps sign-on 
  • Simple data exportation (JSON, CSV) 

3. Enterprise 

This plan starts at $17.50 per user per month but can fall to $7.38 per user per month if more users (from the same company) are on board.  It offers all the standard and Butler features seen in the Business Class plan. The primary upgrade between the Executive plan and Business Class is in the admin and security feature department.  

Here’s what Trello’s Executive plan can give you in terms of admin and security features that the previous versions cannot: 

  • Public board management, allowing admins to view any company board, whether public or private 
  • Change user permissions, e.g., control Power Up and attachment restrictions for all employees 
  • Improved security with Atlassian Access (additional costs may apply) 

It is evident that Trello is a very flexible platform and has functionalities that can fit different types of workflows across different industries. Top-notch companies from various fields such as eCommerce, marketing, and even sport have been using Trello and have been putting in a good word for this impressive management tool.  

Final Thoughts

Trello is a powerful tool. The pros greatly outnumber the cons, and its user base has risen by 9 million active subscribers within just a year, proving that the application is worth investing in.  

Whether you choose to use the free version or opt for a paid plan, after subscribing to Trello, you’re bound to witness a major upgrade in your organizational methods and productivity. 

Visit Trello’s website or watch YouTube videos to learn more about how to organize a project.

References: 

https://trello.com/

https://projectmanagers.net/the-pros-and-cons-of-trello/

https://www.trustradius.com/reviews/trello-2019-08-09-09-28-24

https://trello.com/en/pricing

https://www.computerworld.com/article/3226447/what-is-trello-a-guide-to-atlassians-collaboration-and-work-management-tool.html

https://trello.com/en/tour

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