HR Document Templates

As a human resources professional, you know the importance of having comprehensive HR documents. They provide the framework for your company’s policies, procedures and protocols, ensuring that everyone is working from the same page. Unfortunately, creating these documents can be a time-consuming and tedious task. That’s why we’ve compiled a wide selection of HR document templates that you can easily edit and customize to fit your company’s unique needs. From employee handbooks to job descriptions, our templates make it easy for you to create professional, organized documents that will help keep your HR operations running smoothly.

HR Onboarding Templates

New-Hire Information Form

A new-hire information form template is a document that companies use to collect essential information from new employees. It typically includes fields for personal information, employment history, emergency contacts, and tax withholding. This form helps HR departments to efficiently onboard new employees and ensure compliance with various laws and regulations.

New Hire Checklist

A new-hire checklist template is a document that helps companies ensure that new employees receive all the necessary information, equipment, and training to start their new job. It includes a list of tasks to be completed, such as providing employee handbooks, setting up IT accounts, and scheduling orientation sessions. This checklist ensures that nothing is missed during the onboarding process and helps new hires get up to speed quickly.

Employee Application Form

An employee application form template is a document that companies use to collect information from job applicants. It typically includes fields for personal information, employment history, education, and references. This form helps HR departments to efficiently screen job applicants and ensure compliance with various laws and regulations, such as equal employment opportunity laws.

New-Hire Orientation Checklist

A new-hire orientation checklist template is a document that outlines the tasks and activities that a company needs to complete during the onboarding process for new employees. It includes items such as paperwork, introductions to team members, training sessions, and setting up necessary equipment or software. This checklist ensures that all essential tasks are completed and helps to provide a positive experience for the new hire.

New-Hire Training Plan

A new-hire training plan template is a document that outlines the training and development activities that a new employee will receive during their onboarding process. It typically includes a timeline of training events, the topics to be covered, and the expected outcomes of the training. This plan helps ensure that new employees receive the necessary skills and knowledge to perform their job successfully and contributes to their long-term success in the organization.

Background Check Authorization

A Background Check Authorization template is a document that companies use to obtain an applicant’s consent to perform a background check. It typically includes the applicant’s personal information and a statement indicating that they authorize the company to conduct a background check. This form helps companies ensure that they are hiring qualified candidates and comply with legal requirements for employment screening.

Offer of Employment + Email

An Offer of Employment template is a document that a company uses to formally offer a job position to a candidate. It typically includes information such as the job title, start date, salary, benefits, and any other conditions of employment. This document provides clarity to the candidate regarding the terms of the job offer and serves as a legal record of the agreement between the company and the new employee.

New Employee Welcome Letter – Team and CEO/Manager

A New Employee Welcome Letter template is a document that companies use to formally welcome new employees to the organization. It typically includes a message from the company’s leadership team, an introduction to the new employee’s team or department, and information about the company culture and values. This letter sets a positive tone for the new employee’s onboarding experience and helps to build engagement and loyalty.

Co-worker Introduction (All About Me)

A coworker introduction form template is a document that companies use to help new employees get to know their colleagues. It typically includes fields for the coworker’s name, job title, and a brief description of their role and responsibilities. This form helps new employees understand the organizational structure and build relationships with their coworkers more quickly.

HR Agreement Policy Templates

Employment Agreement

An Employment Agreement template is a preformatted document outlining the terms and conditions of a professional relationship between an employer and an employee. It typically includes job responsibilities, salary, benefits, work hours, and termination clauses. The template serves as a customizable starting point, ensuring a legally compliant and well-structured agreement.

HR Audit Checklist

An HR Audit Checklist template is a systematic tool used by organizations to evaluate their human resources policies, procedures, and practices. The template provides a structured framework to assess compliance with legal requirements, identify areas for improvement, and align HR strategies with business objectives. Key components include recruitment, compensation, training, performance management, and workplace safety.

Remote-Work Policy

A Remote-Work Policy template is a pre-designed document outlining guidelines and expectations for employees working remotely. It provides a customizable foundation to address key aspects such as eligibility, work hours, communication, data security, equipment usage, and performance monitoring. The template aims to create a clear, efficient framework for remote work, ensuring productivity and compliance.

Attendance and Absenteeism Policy

An Attendance and Absenteeism Policy template is a pre-structured document outlining an organization’s rules and expectations regarding employee attendance. It covers aspects like work hours, punctuality, leave types, approval procedures, and consequences of excessive absenteeism. The template helps organizations establish a consistent and legally compliant policy, promoting a fair, productive work environment.

Time-Off Request / Leave Application Form

A Time-Off Request Form template is a preformatted document designed for employees to request leaves or absences from work. The template typically includes fields for employee information, leave type, duration, and reasons. It streamlines the time-off approval process, ensures consistent documentation, and helps organizations manage employee absences effectively and fairly.

Diversity and Inclusion Policy

A Diversity and Inclusion Policy template is a pre-structured document guiding organizations in creating a welcoming, equitable work environment. It outlines commitments to diversity, equal opportunity, and inclusive practices. The template helps address key aspects such as recruitment, training, workplace conduct, and accommodation requests, ensuring legal compliance and fostering a respectful, supportive culture.

Back-to-Work Checklist

A Back-to-Work Checklist template is a pre-designed tool for organizations to plan a safe and efficient return to the workplace after a prolonged absence, often due to events like the COVID-19 pandemic. The template covers aspects like health and safety protocols, communication, facility updates, and employee support, ensuring a smooth transition and minimizing disruptions.

HR Performance Management Templates

Employee Performance Evaluation

An Employee Performance Evaluation template is a pre-structured document used to assess and document an employee’s job performance. It typically includes criteria such as job knowledge, productivity, quality of work, communication, and teamwork. The template streamlines the evaluation process, promotes consistent feedback, and helps identify areas of strength and opportunities for development.

Employee Disciplinary Form

An Employee Disciplinary Form template is a preformatted document designed for documenting and addressing workplace policy violations or misconduct by employees. It typically includes sections for employee information, incident details, disciplinary action taken, and any improvement plan. The template ensures a consistent, transparent approach to disciplinary matters, promoting fairness and legal compliance.

Performance Improvement Plan

A Performance Improvement Plan (PIP) template is a pre-structured document designed to help employees address performance issues or skill gaps. It outlines specific performance goals, action steps, resources, and timelines for improvement. The template facilitates constructive feedback and support, enabling employees to enhance their performance and achieve organizational objectives.

Employee Written Warning

An Employee Written Warning template is a pre-designed document used to formally notify employees of performance or behavior issues. The template typically includes sections for employee information, incident description, improvement expectations, and consequences for non-compliance. It standardizes the process, ensures proper documentation, and promotes fairness and legal compliance in addressing workplace concerns.

Employee Engagement Survey

An Employee Engagement Survey template is a pre-structured questionnaire designed to gauge employee satisfaction, motivation, and commitment to their organization. It typically includes questions about work environment, management, communication, growth opportunities, and company culture. The template helps companies identify strengths and areas for improvement, fostering a more engaged, productive workforce.

30-Day Performance Review Check-In

A 30-Day Performance Review Check-In template is a preformatted document designed to facilitate early-stage evaluations and feedback for new employees. It typically covers areas such as job knowledge, communication, productivity, and teamwork. The template encourages open dialogue, timely adjustments, and ongoing support, helping to ensure a successful onboarding experience and employee integration.

30-60-90 Day Plan Onboarding

A 30-60-90 Day Plan Onboarding template is a pre-structured document guiding new employees through their initial months in a new role. The plan outlines goals, expectations, and milestones for the first 30, 60, and 90 days, covering aspects like training, relationship-building, and performance metrics. The template facilitates a smooth transition, ensuring employee success and integration.

Final Opportunity Agreement

A Final Opportunity Agreement template is a pre-structured document used to address persistent performance or behavioral issues in the workplace. The template outlines specific improvement expectations, a timeline, support measures, and consequences for non-compliance. It serves as a last-chance agreement, providing employees with a structured plan to rectify issues and avoid termination.

HR Offboarding Templates

Offboarding Checklist

An Offboarding Checklist template is a preformatted document outlining the steps and processes involved in an employee’s departure from an organization. The template covers aspects like exit interviews, IT access revocation, equipment return, and knowledge transfer. It ensures a smooth, organized transition, protecting company assets and maintaining positive employee relations.

Employee Exit interview

An Employee Exit Interview template is a pre-designed questionnaire used to gather feedback from departing employees. It typically covers topics such as work environment, management, job satisfaction, and reasons for leaving. The template helps organizations identify trends, areas for improvement, and best practices, fostering a better workplace experience and employee retention.

HR Interview Templates

Employee Interview Questions

An Employee Interview Questions template is a pre-structured document featuring a list of questions designed to assess a candidate’s suitability for a specific role. The template typically covers areas like skills, experience, problem-solving abilities, and cultural fit. It ensures a consistent, effective interview process and helps organizations select the best talent.

Job Interview Checklist

A Job Interview Checklist template is a preformatted document designed to help interviewers prepare for and conduct effective interviews. The template typically includes sections for reviewing candidate information, preparing questions, setting up the interview space, and post-interview evaluations. It ensures a consistent, organized approach to the interview process, aiding in selecting the right candidates.

Interview Results Letter

An Interview Results Letter template is a pre-structured document used to communicate the outcome of a job interview to candidates. It includes customizable sections for personalization, feedback, and next steps, whether offering the position, rejecting the candidate, or scheduling a follow-up interview. The template promotes clear, professional communication, ensuring a positive candidate experience.

Post-Job Interview Letter

A Post-Job Interview Letter template is a pre-structured document that guides candidates in crafting a professional follow-up message after a job interview. It typically includes sections for expressing gratitude, reiterating interest, and highlighting relevant skills. The template helps candidates demonstrate professionalism, enthusiasm, and communication skills, leaving a positive impression on potential employers.

Job Interview Follow-up

A Job Interview Follow-up template is a pre-designed document used to help employers follow up with candidates after an interview. It typically includes sections for expressing gratitude, reviewing next steps, and setting expectations. The template facilitates clear, professional communication, ensuring that candidates receive timely and personalized feedback, contributing to a positive employer brand.

HR Handbook Templates

An HR Handbook Template is a pre-designed document outlining an organization’s policies, procedures, and expectations related to human resources. It typically includes sections on employment, compensation, benefits, workplace conduct, safety, and legal compliance. The template provides a customizable framework for creating an HR handbook, ensuring consistency, clarity, and compliance.

Employee Appreciation Printables

Employee Appreciation Printables are pre-designed templates used to create personalized messages and gifts for employees to show appreciation and recognition for their work. They can include certificates, thank-you cards, gift tags, and other printable materials. The printables serve as a creative and cost-effective way to foster employee engagement and motivation.

Modern Resume Templates

Modern Resume Templates are pre-designed digital documents used by job seekers to showcase their skills, experience, and achievements in a visually appealing and professional format. They feature modern and innovative designs, layouts, and color schemes, helping candidates stand out in a competitive job market. The templates are customizable, easy to use, and available in various file formats.

ATS-Friendly Resume Templates

ATS (Applicant Tracking System) Resume Templates are pre-designed digital documents used by job seekers to create resumes that are optimized for ATS software. They feature specific formatting and keyword strategies to help ensure the resume can be scanned and parsed by ATS systems, increasing the chances of getting noticed by potential employers.

HR Document Template Bundles

Ultimate All-In-One HR Templates Bundle

The Full All-in-One HR Templates Bundle is a comprehensive collection of all the HR templates available in our library. It includes templates for various HR functions such as recruitment, onboarding, performance management, employee engagement, and offboarding. The bundle offers a cost-effective solution for organizations looking for a complete set of customizable, pre-designed templates to streamline their HR processes.

Employee Onboarding – Bundle 1

The Employee Onboarding Bundle 1 is a collection of pre-designed templates that facilitate the onboarding process for new employees. The bundle includes templates for a new-hire checklist, new-hire information form, new-hire orientation checklist, and employee application form. The templates help organizations ensure that new employees have a smooth and effective onboarding experience, ensuring a successful integration into the company culture.

Employee Onboarding – Bundle 2

The Employee Onboarding Bundle 2 is a collection of templates that help streamline the employee onboarding process. It includes templates for an Offer of Employment, Welcome Email, New Hire Checklist, 30-60-90 day plan, and New Information Form. These templates can save time and ensure a consistent and organized onboarding experience for new hires.

Employee Performance – Bundle

The Employee Performance Bundle is a set of templates that includes Employee Performance Evaluation, Disciplinary Form, Performance Improvement, and Written Warning. These templates can be used by employers to assess and manage employee performance, handle disciplinary issues, and provide feedback to improve overall workplace performance.

Job Interview Bundle

The Job Interview Bundle is a set of templates that includes Employee Interview Questions, Job Interview Checklist, Job Interview Follow Up, and Post Job Interview Letter. These templates can be used by employers to effectively prepare and conduct job interviews, evaluate candidates, and follow up with them after the interview process is complete.

HR Process Basics Bundle

The HR Process Basics Bundle is a set of templates that includes a New-Hire checklist, 30-60-90 Day Plan Onboarding, Employee Performance Evaluation, and Offboarding Checklist. These templates can be used by HR professionals to effectively manage the employee lifecycle, from onboarding new hires to evaluating their performance and offboarding them when necessary.